Jean M. – Executive Support + Administrative Operations Professional

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Executive Support + Administrative Operations Professional

What I Do & Industries I’ve Supported -Executive support and operations across legal, medical, recruitment, customer service, government/statistics, and tech sectors -Manage high-volume communication, documentation, scheduling, and cross-functional coordination -Bring structure, clarity, and proactive problem-solving to fast-paced, remote-first environments What I Will Do When Onboarded -Manage your calendar using Calendly, Outlook, and Google Calendar — structuring your day around priorities and preventing scheduling conflicts -Organize and manage your inbox, filter communication, flag high-priority items, and ensure timely follow-up -Coordinate all meetings — scheduling, rescheduling, preparing agendas, and sending confirmations across time zones -Prepare documents, briefs, drafts, and correspondence for your review, then finalize and send communications to clients, partners, or patients -Plan and coordinate all travel — itineraries, bookings, logistics, and time-zone alignment for seamless trips -Handle professional phone communication — follow-up calls, appointment reminders, rescheduling, client/patient updates, and relationship management -Support operations and admin workflows using tools like Asana, ClickUp, Trello, Filevine, Microsoft Office, Google Workspace, Slack, and CRM systems -Manage records, files, and documents with accuracy, confidentiality, and consistency -Track deadlines, deliverables, and priorities to ensure you stay ahead without operational bottlenecks -Provide time management support, ensuring focus time, meeting prep, and project timelines stay aligned -Deliver dependable remote support, fully equipped to work across international time zones with flexibility and reliability -Anticipate needs and identify gaps before they become issues — maintaining efficiency and reducing your workload -Immerse myself deeply in your role and workflow, understanding your preferences and working style to operate as an extension of you

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Industries Supported

Hire Jean for: VA for Blogs, VA for SaaS, VA for E-commerce, VA for Retail, VA for Insurance