Zapier Jobs

div :bg-bg-000/50 &_pre>div :border-0.5 &_pre>div :border-border-400 &_.ignore-pre-bg>div :bg-transparent &_.standard-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.standard-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 &_.progressive-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.progressive-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 > _* :min-w-0 gap-3 standard-markdown > Speed to Lead is a performance-driven appointment setting company. We turn inbound leads into booked qualified attended appointments — fast. Our model is simple: we only win when our clients win. We're looking for an Executive Operations Manager to run the day-to-day operations so our founder can focus on growth and strategy. This is not a traditional VA role. You will function as the operational backbone of the business — owning the CRM managing data integrity handling client reporting coordinating the setter team and ensuring nothing falls through the cracks. What You'll Own GHL pipeline and lead operations — ensuring leads move through stages correctly automations fire properly and no lead goes cold. Building and maintaining workflows managing contact tagging list segmentation and lead source tracking. Troubleshooting broken automations webhook failures and missed triggers. Aircall coordination — monitoring call activity ensuring setters are dialling according to schedule reviewing call logs and flagging missed follow-ups. Working with Aircall dashboards and integrations to maintain visibility on team performance and call quality. Reporting data entry and admin — maintaining clean accurate data across GHL and Google Sheets. Building daily and weekly performance reports covering dials connects bookings show rates and qualification rates. Preparing client-facing reports. Managing Xero data entry including invoicing and basic bookkeeping. Maintaining SOPs. Managing the founder's calendar inbox and priorities. Client communications and onboarding — handling routine client updates onboarding new clients into GHL (pipeline setup workflow configuration access provisioning lead source integrations via Zapier or webhooks) and escalating issues with context and recommended solutions. Team coordination and process enforcement — monitoring setter activity and adherence to SOPs flagging underperformance with data coordinating schedules and shift coverage and enforcing data entry standards across the team. Systems and process improvement — identifying bottlenecks building new automations in GHL evaluating tools and integrations and owning all operational documentation. Who You Are You have hands-on experience with GoHighLevel — pipelines workflows automations reporting and contact management. This is non-negotiable. You understand Aircall — call logging dashboards integrations and how a phone-based sales operation runs. You are obsessively organised and don't let things slip. You're comfortable with data entry CRM hygiene and turning messy information into clean records. You can build and maintain reports that give clear visibility into performance. You understand sales operations: lead flow pipeline stages follow-up cadences and appointment setting metrics. You communicate directly — no fluff. You are proactive and build systems to prevent problems rather than reacting to them. You have experience working remotely with founders or small teams in fast-paced environments. Compensation and Details Competitive offshore rate paid monthly in USD or AUD. Full-time 40 hours per week with overlap in Australian business hours (AEST). Remote — anywhere with reliable internet and a quiet workspace. Tools provided: GHL Aircall Google Workspace Xero Slack. This role grows with the business — as Speed to Lead scales so does your scope and compensation. How to Apply Submit your CV and a short Loom video (under 3 minutes) explaining your GHL and Aircall experience and how you'd approach your first 7 days in this role. We hire on execution not resumes.

Overview We are a growing digital marketing agency focused on generating qualified leads for local service-based businesses (primarily painting contractors). We are looking for a skilled and detail-oriented Facebook Ads and GoHighLevel Specialist to manage optimize and scale lead generation campaigns. This is a long-term remote position with growth opportunities for high performers starting out at part-time and leading to full time in the future. Responsibilities Set up manage and optimize Facebook & Instagram ad campaigns for service-based businesses Build and manage Facebook Lead Forms and landing page funnels Create and test ad creatives copy and variations Monitor daily ad performance and make data-driven adjustments Implement and manage tracking (Pixel conversion events UTMs) Build customize and maintain GoHighLevel workflows and pipelines Set up SMS email and appointment booking automations Integrate Facebook leads with GoHighLevel and client CRMs Manage lead routing and notification systems Troubleshoot campaign tracking and automation issues Maintain organized documentation and reporting Requirements Proven experience running Facebook Ads for local or service-based businesses Hands-on experience with GoHighLevel (workflows pipelines integrations) Understanding of lead generation funnels and follow-up systems Familiarity with Meta Pixel and conversion tracking Strong analytical and problem-solving skills High attention to detail and reliability Ability to follow SOPs and improve systems proactively Stable internet connection and availability during U.S. business hours Preferred (Nice to Have) Experience with home service industries (painting roofing HVAC cleaning etc.) Experience with Zapier/Make integrations Basic graphic/video editing skills (Canva CapCut etc.) CRM integration experience (HubSpot Jobber ServiceTitan etc.) Understanding of local lead attribution systems Compensation Competitive hourly rate (based on experience) Performance-based raises and bonuses Long-term growth opportunity Who This Role Is For This role is ideal for someone who: Enjoys building and optimizing systems Is comfortable working independently Cares about results not just “running ads” Wants long-term stability and growth

Overview I am seeking an experienced Social Media Manager to lead the online marketing branding and social media strategy for my real estate business. This role focuses on growing brand authority engagement and qualified leads for my personal brand listings and real estate services. This is not a posting-only role . The ideal candidate understands strategy analytics optimization and proactive growth — and can execute consistently without micromanagement. Minimum 2 years of hands-on experience managing social media for a business or brand is required. Work Schedule 30–40 hours per week Must have overlap with CST business hours Long-term opportunity for the right fit Core Responsibilities Social Media Strategy & Management Manage optimize and grow social media accounts and online business profiles including: Facebook Instagram TikTok YouTube Pinterest LinkedIn X (Twitter) Google Business Profile Yelp (as applicable) Set up and optimize new business pages as needed Develop platform-specific strategies aligned with business goals (lead generation authority retention) Create and maintain monthly content strategies and calendars Ensure consistent branding tone and messaging across platforms Content Creation & Optimization Create and/or edit: Short-form video content (Reels TikToks Shorts) Static posts carousels and stories Repurpose content strategically across platforms Design graphics using tools such as Canva Photoshop or Illustrator Optimize captions hooks hashtags keywords and CTAs using platform-specific and local SEO best practices Apply geo-tagging and keyword optimization to improve discoverability Assist with basic landing page content or coordination (not full web development) Community Management & Engagement Monitor and respond to comments and direct messages Support lead nurturing and inquiry follow-up through social platforms Encourage and manage reviews and testimonials Monitor brand mentions and online reputation Analytics Reporting & Growth Track and analyze performance weekly and monthly Prepare clear analytics reports with insights and action items Monitor KPIs such as reach engagement saves shares profile visits and inbound inquiries Conduct competitor and local market research Continuously test refine and optimize content strategy based on data Paid Media (Preferred Not Required) Assist with or manage paid social campaigns: Facebook Instagram TikTok YouTube LinkedIn Support creative testing audience targeting and performance analysis Ongoing Training & Improvement Stay current on social media platform updates algorithm changes and best practices Participate in relevant training related to: social media growth analytics content strategy platform-specific SEO Apply learnings directly to execution and performance (Training should enhance results not replace delivery.) Additional Support Tasks (Occasional) These tasks are secondary and assigned as needed: Light data entry or online research Updating listings or marketing assets Assisting with digital marketing materials (flyers open houses events) CRM list organization or tagging ⚠️ This role is not a full administrative or transaction coordination position. Social media and digital marketing remain the priority. Tools You Should Be Comfortable With Social media platforms and analytics tools Canva or similar design tools Google Workspace AI tools (ChatGPT Gemini etc.) Familiarity with CRM and marketing tools is a plus: Follow Up Boss Ylopo Listing to Leads Zapier Zillow/Trulia Homebot DocuSign MLS platforms (FlexMLS Paragon – training provided if needed) Ideal Candidate Proven experience managing social media for a business or brand Strong written and verbal English communication skills Highly organized deadline-driven and accountable Proactive and able to work independently Data-informed decision-maker (not guess-based posting) Comfortable using AI as a support tool not a replacement for judgment Honest transparent and reliable To Apply Please include: A brief overview of your social media experience Links to accounts you’ve managed (metrics preferred) A short explanation of how you approach strategy analytics and growth Final Note This role requires initiative follow-through and ownership . If you are only comfortable posting content without strategy reporting or optimization this will not be a good fit. Compensation includes closing bonuses.

We are seeking a highly organized and customer-focused individual to join our team as an Outbound Customer Sales Support and can transition to Inbound. In this dynamic role you will be responsible for handling customer inquiries through various communication channels including calls SMS email Facebook and Instagram. Additionally you will play a crucial role in organizing and managing essential administrative tasks such as booking coordination CRM management coach scheduling and payment handling. Key Responsibilities: Respond promptly and professionally to customer inquiries through phone calls SMS email and social media platforms like Facebook and Instagram. Organize and store essential documents and data in Google Drive and Google Sheets/Excel for easy access and reference. Collaborate with the team using Notion for project management and documentation. Communicate schedule changes to coaches and customers as needed. Address payment-related inquiries and discrepancies. Qualifications: Excellent organizational and time management abilities. Proficiency in using CRM software Google Suite (Gmail GCAL GDrive GSheets/Excel) Notion WhatsApp Go High Level and Zapier. Prior experience in administrative or customer support roles is preferred. Detail-oriented with a commitment to accuracy and data integrity. Ability to adapt to a fast-paced and changing environment. We offer a starting pay of 25 000 PHP and a raise after probation period. Quarterly evaluation for bonus and raise Job Type: Full-time Expected hours: 40 per week Benefits: Flexible schedule Work from home Schedule: 8 hour shift Monday to Friday Weekends as needed Supplemental Pay: Bonus pay Tips

I’m an in-person coach with deep expertise in muscle gain fat loss training and nutrition but I am not technical and I don’t enjoy online systems or marketing execution. I’m looking for a highly organized proactive Virtual Assistant to manage content leads onboarding and program delivery for my online coaching brand. Your job is to turn my knowledge and videos into an organized online business that runs smoothly . Primary Goal of This Role Turn my videos into consistent content Turn content into leads Turn leads into paying online coaching clients Deliver programs cleanly and professionally If this role is done well I should be able to focus almost entirely on coaching and filming content . Core Responsibilities 1. Content Repurposing & Posting I will provide: Workout clips Exercise demos Coaching explanations You will: Edit videos into Instagram Reels / TikToks / Shorts Add hooks captions and on-screen text Schedule posts consistently Organize a simple content calendar Track basic engagement metrics Tools may include: CapCut Instagram TikTok Google Drive 2. Lead Capture & Follow-Up You will: Manage link-in-bio and DM funnels Respond to inquiries and organize leads Send follow-ups and booking links Maintain a simple CRM or lead tracker Goal: No leads fall through the cracks. 3. Client Onboarding & Delivery Once someone becomes a client you will: Send welcome messages Deliver training & nutrition programs Set up access in Trainerize / Google Docs / PDFs Ensure clients know where everything is Help organize weekly check-ins and updates 4. Systems & Automation (Keep It Simple) You will help: Simplify workflows (not overcomplicate) Set up basic automations: Welcome messages Follow-ups Program delivery Keep files folders and client info organized 5. Quality Control & Communication You will: Flag issues early (missed messages confused clients) Suggest improvements to systems Communicate clearly and consistently Take ownership of your area What You Are NOT Responsible For ❌ Writing training programs ❌ Nutrition decision-making ❌ High-level coaching strategy ❌ Being a fitness expert That’s my job. Who This Role Is For ✅ You are: Highly organized Comfortable with social media tools Proactive (you don’t wait to be told everything) Able to turn chaos into systems Confident communicating with clients ❌ This role is NOT for someone who: Only wants to “post content” Needs constant instructions Avoids responsibility Required Skills Social media video editing Instagram & TikTok posting Google Drive organization Basic funnel & lead management Clear written English Willingness to learn tools quickly Nice-to-Have Skills Trainerize or online coaching platforms CRM tools Automation tools (Zapier ManyChat etc.) Sales follow-up experience

Job Title: Virtual Assistant – Creative Agency Operations (HubSpot Notion MailerLite) Company: Entaview Creative Ltd Location: Remote (UK hours preferred) Job Type: Part-Time (with potential to go Full-Time) Rate: £15–£25 per hour | Paid Monthly via Wise or PayPal About the Company Entaview Creative is a UK-based video production agency that works with lifestyle fashion drinks and tech brands to create cinematic storytelling campaigns. We’re looking for a highly organised Virtual Assistant with strong experience in CRM systems workflow setup and marketing automation. You’ll work directly with the Director to manage operations content scheduling and backend systems. Key Responsibilities Build and maintain HubSpot CRM workflows (deals pipelines automations) Manage and clean MailerLite databases and email sequences Create and update project dashboards and SOPs inside Notion Manage calendar scheduling inbox management and client follow-ups Upload and schedule social media and newsletter content Support automation setup using tools like Zapier Notion AI or ChatGPT Ensure systems are organised synced and running smoothly across tools Qualifications At least 2 years of experience as a Virtual Assistant or Operations Assistant Proficient in HubSpot MailerLite and Notion Excellent written and spoken English Comfortable setting up integrations using Zapier or similar platforms Strong organisational and time management skills Proactive and detail-oriented with minimal supervision needed Preferred Experience Worked in a creative marketing or video agency environment Familiarity with Google Workspace and Canva Understanding of marketing funnels and client onboarding workflows Hours & Working Conditions 15–20 hours per week to start (with room to grow full-time) Flexible schedule but must have 4+ hours overlap with UK business hours Long-term ongoing role for the right candidate How to Apply Please include the following when applying: A short intro about your background and experience as a VA Examples of CRM or Notion systems you’ve created or managed Your hourly rate and availability (in UK time)