Hubspot Jobs

Are you a creative and independent thinker with a knack for both marketing and design? We’re on the hunt for an entry-level Marketing Admin who can bring a fresh friendly vibe to our sports magazine. If you love working in a collaborative environment and have a passion for sports this could be your dream role! In this role you will be instrumental in: Publishing articles on our website ensuring each piece is engaging and polished. Laying out articles for both digital and print formats of our magazine using your eye for design to create visually stunning layouts. Creating and sending email blasts to our subscribers keeping them informed and excited about our latest content. To excel in this position you should be comfortable using: CRMCRMHubSpot for managing our subscriber interactions and data. Canva for crafting eye-catching designs and layouts. We’re looking for someone who is not only skilled but also passionate about bringing ideas to life. Your ability to work independently and think creatively will be key to your success. Join us in shaping the future of sports media one page at a time!

We are a US-based holding company (Nazario Global Holdings Inc.) operating multiple businesses including a SaaS platform for restaurants in Puerto Rico a creative services marketplace and a water rentals platform. We are hiring a part-time Virtual Assistant (10 hours per week to start with potential to grow) to work directly with the founder. This is not a data entry role. We are looking for someone organized proactive and comfortable owning recurring processes with minimal supervision after onboarding. We operate in both the US and Puerto Rico markets. Most communication is in English but some tasks involve Spanish-language content. Fluency is not required — translation tools are fine and the founder reviews all Spanish before it goes out. What you will be doing: Email triage and inbox management across multiple business accounts Drafting template responses for recurring email types (demo confirmations follow-ups vendor coordination) CRM updates after sales calls — logging outcomes setting follow-up dates queuing follow-up emails Weekly prospect research — building lists of qualified leads with contact info and company details Calendar management and appointment setting for sales demos and partner calls Coordinating threads with external vendors (payment processors healthcare API providers attorneys) Sending a weekly summary report to the founder every Friday with pipeline status and open threads Requirements: Strong written English Prior experience as an executive assistant or VA for a founder ideally in tech or SaaS Comfortable with Google Workspace a CRM (HubSpot or similar) and basic project management tools (Notion or ClickUp) Detail-oriented follows SOPs asks clarifying questions instead of guessing Reliable internet and a quiet work environment for occasional video calls Available for at least 2 hours of overlap with US Eastern Time during the workday What we offer: $4/hour 10 hours/week to start room to grow to 20+ hours within 60 days based on performance Long-term role — we are looking for someone to stay with us for years not weeks Direct access to the founder and meaningful ownership of your work To apply: In your cover letter please include: A short paragraph about a recurring process you owned for a previous client Your timezone and your daily availability window The phrase I read the full job post so we know you actually read this

Join our dynamic team as a Customer Service Representative in the thriving property investment industry all from the comfort of your home. We are seeking a detail-oriented and technically savvy professional to drive prospect engagement and conversion through strategic sessions and client nurturing. Paid by the hour as well as: Book Strategic Sessions: Engage in phone-based outreach to warm and cold leads earning a $125 commission per session booked. Conduct Strategic Sessions: Directly engage with clients to guide them through the property investment process ensuring a clear understanding and positive experience. Lead Follow-up and Nurturing: Manage daily pipeline activities to achieve a $5 000 monthly KPI bonus through effective follow-ups and conversion rate optimization. New Client Introduction and Referral: Actively source and qualify new prospects earning a $2 500 bonus for each property sale from clients you introduce. CRM and Reporting: Utilize CRM software to log activities track leads and report on KPIs collaborating with the Sales Manager and team leader to refine strategies. To excel in this role you should have: Mid-level experience in a customer service or sales role preferably in property investment or a related sector. Proficiency with CRM software such as HubSpot or Salesforce and tools like Google Workspace Zoom and VOIP systems. Exceptional communication skills and a keen attention to detail. Ability to work independently and manage a high-volume call environment. This full-time remote position offers a competitive commission structure and the opportunity to significantly impact our growth. If you are passionate about property investment and excel in a results-driven environment we encourage you to apply.

The Role: Sales & Marketing Virtual Assistant We're looking for a results-driven VA to help us grow our client base manage our online presence and represent the Stunning brand with professionalism and enthusiasm — all from the comfort of your home. ✅ What You'll Be Doing 🔹 Sales Reach out to potential clients via phone email and video calls Conduct virtual consultations and present our service packages Negotiate close deals and ensure smooth client onboarding Manage leads and track your pipeline using CRM tools Report on sales metrics and help improve conversion rates 🔹 Marketing Help manage and grow our social media presence Support digital marketing efforts: SEO paid ads and email campaigns Monitor and respond to reviews on Google and Yelp Assist with campaign management alongside our marketing agency Conduct basic market research and competitor analysis 🔹 Client Relations Build strong lasting relationships with existing clients Support loyalty and referral programs Gather client feedback and share insights with the team 🎯 You're a Great Fit If You Have: ✔️ Experience in sales marketing or customer service ✔️ Excellent English communication skills — written and verbal ✔️ Familiarity with CRM tools (HubSpot Salesforce or similar) ✔️ Knowledge of social media and basic digital marketing ✔️ Strong organizational skills and ability to juggle multiple tasks ✔️ A reliable internet connection and a quiet workspace ✔️ A positive can-do attitude — and all five values above! 😊 💰 Compensation & Perks 💵 Starting rate: $4/hour (increases based on performance & experience) 📈 Real growth potential — we promote from within 🕐 Flexible hours (US time zone preferred) 🤝 Stable long-term position with a company that values YOU

Join our fast-paced team in the exciting world of Decentralized Finance as a Dynamic HubSpot Communicator . We are seeking an entry-level professional who thrives in a hustle-driven environment ready to dive into HubSpot and make an impact through efficient communication and organizational skills. In this role you will engage predominantly with HubSpot handling a variety of tasks such as managing emails texts and voiceless calls. Your primary goal will be to facilitate smooth communication processes ensuring that all messages are timely and accurately delivered. While you won't be speaking directly to leads you'll play a crucial role in responding to texts or emails and notifying the team when necessary. Key Responsibilities: Manage and execute email and text communications through HubSpot. Conduct calls with the task of notifying team members upon connection (no voice calls required). Occasionally fill out and manage forms as needed. Potentially assist with calendar management to streamline team operations. Required Skills & Tools: Proficiency in using HubSpot for communication and task management. Strong written communication skills for clear and effective messaging. Ability to work in a fast-paced dynamic environment with a focus on results. This is an incredible opportunity for someone eager to learn and grow in the decentralized finance sector while developing valuable skills in a supportive and fast-paced setting. If you're ready to hustle and make a difference we want to hear from you!

Overview We are a growing digital marketing agency focused on generating qualified leads for local service-based businesses (primarily painting contractors). We are looking for a skilled and detail-oriented Facebook Ads and GoHighLevel Specialist to manage optimize and scale lead generation campaigns. This is a long-term remote position with growth opportunities for high performers starting out at part-time and leading to full time in the future. Responsibilities Set up manage and optimize Facebook & Instagram ad campaigns for service-based businesses Build and manage Facebook Lead Forms and landing page funnels Create and test ad creatives copy and variations Monitor daily ad performance and make data-driven adjustments Implement and manage tracking (Pixel conversion events UTMs) Build customize and maintain GoHighLevel workflows and pipelines Set up SMS email and appointment booking automations Integrate Facebook leads with GoHighLevel and client CRMs Manage lead routing and notification systems Troubleshoot campaign tracking and automation issues Maintain organized documentation and reporting Requirements Proven experience running Facebook Ads for local or service-based businesses Hands-on experience with GoHighLevel (workflows pipelines integrations) Understanding of lead generation funnels and follow-up systems Familiarity with Meta Pixel and conversion tracking Strong analytical and problem-solving skills High attention to detail and reliability Ability to follow SOPs and improve systems proactively Stable internet connection and availability during U.S. business hours Preferred (Nice to Have) Experience with home service industries (painting roofing HVAC cleaning etc.) Experience with Zapier/Make integrations Basic graphic/video editing skills (Canva CapCut etc.) CRM integration experience (HubSpot Jobber ServiceTitan etc.) Understanding of local lead attribution systems Compensation Competitive hourly rate (based on experience) Performance-based raises and bonuses Long-term growth opportunity Who This Role Is For This role is ideal for someone who: Enjoys building and optimizing systems Is comfortable working independently Cares about results not just “running ads” Wants long-term stability and growth

Looking for a Virtual Assistant with excellent written and verbal communication skills and available to work in the US time zone. Need to be really good at handling calls and quick follow ups customer supports has good experience with lead generation + cold calling. Rest will basic VA tasks like document management CRM email handling data entry sending quotes and follow ups to prospects and customers and very good with all the MS office and Google workspace tools. Roles & Responsibilities: Administrative Responsibilities Email inbox management & follow-ups Calendar scheduling & meeting coordination Data entry & CRM updates Document preparation (contracts proposals invoices) File organization (Google Drive / Dropbox) Sales & Lead Generation Support Cold calling / warm follow-ups (scripts provided) Lead scraping & list building CRM pipeline updates (Salesforce HubSpot Zoho etc.) Sending quotes reminders and payment follow-ups Tracking deposits balances and deal status Customer Support Responding to customer inquiries (email WhatsApp chat) Appointment confirmations & reschedules Post-install / post-sale follow-ups Handling basic complaints & escalation routing Additional Info: Client is based in the US This position is full time role Mon- Fri Job timing will be 8 am - 4 pm CST * Anyone who is serious and comfortable to work in this time zone can apply** no fake or bogus inquiries please.

Company: Capital Gurus Location: Remote Job Type: Part-Time/Full-Time About Us: Capital Gurus is a leading alternative lending firm specializing in providing businesses with financing solutions such as working capital lines of credit and term loans. We operate a high-volume call center that runs workflows based on call dispositions and email engagements. Job Overview: We are seeking a detail-oriented and proactive Virtual Assistant to manage and review email responses within HubSpot ensuring that positive/interested replies are correctly dispositioned with the appropriate lead status. This role plays a key part in our lead management process helping to identify engaged prospects and ensuring they move smoothly through our sales pipeline. Key Responsibilities: Review and categorize incoming email replies within HubSpot CRM. Identify positive/interested responses and update lead status accordingly. Flag and escalate high-priority leads to the sales team. Ensure all interactions are logged and properly dispositioned within the CRM. Collaborate with internal teams to refine lead qualification workflows. Maintain accuracy and consistency in CRM data entry. Qualifications: Previous experience with HubSpot CRM (or similar CRM platforms) preferred. Strong attention to detail and ability to accurately interpret email replies. Experience in lead qualification sales support or administrative roles is a plus. Proactive and able to work independently with minimal supervision. Strong written and verbal communication skills in English. Reliable internet connection and ability to work remotely. What We Offer: Competitive hourly rate or fixed salary (based on experience). Flexible working hours. Opportunity to work in the fast-growing alternative lending industry. Long-term collaboration with potential for role expansion. If you are detail-oriented and looking for a remote opportunity in the fintech space we'd love to hear from you! Apply now and help us streamline our lead qualification process.

PRIMARY RESPONSIBILITIES Email Management & Communication (60%) • Manage inbound partner inquiries and route to appropriate internal stakeholders • Draft personalize and send outbound emails to partners based on strategic priorities and templates • Conduct systematic follow-up on pending communications (24-48 hour cadences) • Monitor and respond to partnership-related email threads with appropriate urgency • Schedule meetings and coordinate calendar logistics between partners and internal teams • Maintain professional tone and messaging consistency across all partner communications • Flag urgent matters requiring Channel Director's immediate attention HubSpot & CRM Administration (20%) • Log all partner communications and interactions in HubSpot CRM • Update contact records opportunity stages and partnership status • Create and maintain email sequences for partner engagement campaigns • Track email open rates response rates and engagement metrics • Ensure data accuracy and completeness across partnership records • Generate reports on communication activity and partner engagement Administrative & Coordination Support (15%) • Coordinate meeting preparation materials and agendas • Manage partner onboarding documentation and welcome sequences • Maintain partnership tracking spreadsheets and status reports • Assist with preparation of weekly metrics reports • Coordinate with internal teams (BDMs technical leads project managers) for partner introductions • Organize and maintain shared documents templates and resources Strategic Support (5%) • Research partner contacts and organizational structures using LinkedIn Sales Navigator and ZoomInfo • Identify decision-makers and technical leaders at target partner organizations • Assist with partner segmentation and prioritization analysis • Support ad-hoc projects related to channel expansion and partnership development REQUIRED QUALIFICATIONS Experience & Skills: • 2-4 years of experience in administrative support operations coordination or sales/partnership operations • Exceptional written communication skills with ability to craft professional persuasive emails • Proven experience managing high-volume email correspondence (50+ emails daily) • Strong organizational skills and ability to manage multiple priorities simultaneously • Proficiency with CRM systems (HubSpot experience strongly preferred) • Advanced proficiency in Microsoft Office Suite and Google Workspace • Experience with project management or task tracking tools Personal Attributes: • Extreme attention to detail and commitment to accuracy • Self-starter who can work independently with minimal supervision • Proactive problem-solver who anticipates needs before being asked • Comfortable with ambiguity and able to make sound decisions • Strong time management skills and ability to meet deadlines consistently • Professional demeanor suitable for executive-level partner communications • Comfortable in a fast-paced high-growth environment with evolving priorities

Position: Student Success Coach (Remote Admin Support) Location: Work from Home – Philippines Employer: Australian Institute of Flexible Learning (AIFL) Type: Full-time or Part Time Remote Work Hours: Aligned to Australian Eastern Time (AEST) 📣 Are you an enthusiastic tech-savvy admin superstar looking to make a real difference in students’ lives—all from the comfort of your home? Join AIFL a respected Australian education provider as a Student Success Coach! We're looking for driven individuals in the Philippines who are passionate about helping others great with admin focused excellence driven and love staying organised. Be part of a friendly purpose-led team making waves in health community and business training across Australia. 🌟 Why You'll Love Working with Us: ✅ Remote Work – No commute work in your own space ✅ Global Team – Supportive Aussie + Filipino workmates ✅ Meaningful Impact – Help adult learners achieve their dreams ✅ Growth-Oriented – Learn new tech tools and compliance systems ✅ Professional Development – We support upskilling & promotions 💻 What You'll Do: Be the friendly point of contact for online students Send SMS/email reminders host Webex classes follow up on attendance trainer management Use platforms like aXcelerate HubSpot Moodle 3CX and Adobe Update student records certifications and learning systems Prepare reports manage documents and improve templates Assist in digital marketing campaigns and online student engagement Call for new leads and follow up leads for enrolling into our courses 🎯 We’re Looking For: Minimum 2+ years admin or customer support experience (RTO/education experience preferred) Excellent English communication skills (verbal + written) Strong computer skills – Microsoft 365 CRM- Hubspot Adobe suite Social Media Zoom/Webex Reliable internet power backup and professional WFH setup Proactive attitude – loves to solve problems and learn new tools Mature communicative responsive responsible and focused Bonus: Experience with aXcelerate 3cx Xero 📚 Preferred Background: Graduate of Business Administration Communications Education or related field Experience supporting Australian or international clients is a plus Familiarity with compliance student services or online learning platforms 📩 Ready to join a team where your work matters? Apply now with your CV and a short video (2 mins) introducing yourself and why you'd be a great fit! AIFL is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to a diverse and inclusive workplace.