Project Management Jobs

Are you a mid-level professional with a keen eye for detail and a technical mindset? We are seeking a dedicated Internet Specialist to join our dynamic team. This role is designed for someone who is passionate about leveraging the internet to achieve outstanding results. As a MASTA in our team your primary goal will be to implement strategies that drive success and ensure we achieve our objective: Je veux gagner . You will be instrumental in optimizing our internet presence and enhancing our digital footprint. Key Responsibilities: Develop and execute internet-based strategies to meet organizational goals. Analyze and interpret data to inform decision-making and strategy adjustments. Collaborate with cross-functional teams to ensure seamless integration of internet tools and resources. Monitor and report on key performance indicators to track progress and identify areas for improvement. Required Skills and Tools: Proficiency in utilizing internet tools and platforms to drive results. Strong analytical skills with the ability to interpret complex data sets. Excellent communication skills to articulate strategies and outcomes. Experience in a similar role within the internet industry. This is a remote position offering the flexibility to work from anywhere while contributing to a forward-thinking team. If you're ready to take your career to the next level and help us achieve our vision we want to hear from you.

Virtual Assistant – WordPress & Digital Marketing Support (Insurance Agency Websites) We are a specialized digital marketing company that works exclusively with independent insurance agencies across the United States. Our team manages and supports a large portfolio of WordPress websites and marketing systems and we are looking for a reliable Virtual Assistant to help with website updates design adjustments and digital marketing support tasks. This is an ongoing role for someone who is detail-oriented comfortable with WordPress and able to follow documented processes. Responsibilities The Virtual Assistant will assist with a variety of recurring website and marketing tasks including: Website Design & Updates • Updating and modifying WordPress websites • Assisting with website redesign projects (primarily converting Enfold sites to Divi) reformatting internal pages and contact pages • Adjusting improving and coming up with new layouts spacing images and styling • Updating existing pages to improve look and usability • Uploading blog content (customer provided) and formatting pages Forms & Lead Capture • Creating and configuring forms using WPForms or similar like Gravity Forms • Setting up lead capture forms for insurance quotes • Testing form submissions and notifications • Integrating forms with existing workflows Technical SEO & Optimization • Implementing schema markup on pages (we have a custom created plugin for this so it is simply adding content to the fields no coding required). • Adding structured data and optimizing page elements (alt tags etc) • Assisting with SEO-related updates and improvements • Updating meta titles descriptions and page structure Project Support • Managing and organizing task tickets from clients. This typically includes website updates meet the team members content changes. • Following documented workflows for website updates • Assisting with quality checks before websites go live Miscellaneous Website Tasks • Uploading images and optimizing media • Updating internal links • Basic troubleshooting within WordPress • Assisting with website performance improvements Requirements • Strong written English communication skills required. • Experience with WordPress • Familiarity with Divi and/or Enfold themes (preferred but not required) • Experience with WPForms or similar form builders • Basic knowledge of HTML / CSS • Basic understanding of SEO and schema markup • Strong attention to detail • Ability to follow written instructions and repeat processes accurately • Reliable communication and ability to meet deadlines Ideal Candidate This role is ideal for someone who: • Enjoys structured digital work • Is comfortable making small but important improvements across many websites • Can follow documented processes and checklists • Takes pride in producing clean consistent work • Ability to create websites from scratch but using our in-house content How to apply: Provide your latest CV and portfolio with your relevant experience.

Join our dynamic real estate team as a Virtual Assistant where your organizational prowess and technical acumen will drive our success. We are seeking a mid-level professional to manage our schedules engage prospects through cold calling and liaise effectively on our behalf. If you are detail-oriented and thrive in a fast-paced remote environment we want to hear from you. Key Responsibilities: Efficiently manage and optimize daily schedules to ensure seamless operations. Initiate and conduct cold calls to potential clients presenting our real estate services with professionalism and confidence. Liaise with clients partners and team members to facilitate smooth communication and project management. Qualifications and Skills: Proven experience as a Virtual Assistant or in a similar role within the real estate industry. Exceptional organizational skills with a keen attention to detail. Strong communication skills and a persuasive phone presence. Ability to multitask and prioritize tasks effectively in a remote work setting. Familiarity with scheduling and communication tools to maintain productivity. Embrace the opportunity to make a significant impact in our real estate operations. Apply now to be part of a team that values precision technical expertise and proactive communication.

We are a team of rockstar growth marketing and advertising professionals working with some of the worlds top brands. In our experience stars aren't just born they are developed over time before they shine bright and get discovered. We find hidden stars develop them and help them shine. We are looking for the most driven positive team-oriented growth-minded professionals to join our team. If you have interest in business marketing advertising creative modeling and content creation - contact us to see if you have what it takes. The role of Executive Assistant+ will work directly with the President and will receive high-level access to all facets of the business. This role will require virtual meeting participation with executives employees and clients. Must be organized outgoing an effective communicator open-minded follow process & instructions detail-oriented highly-engaged comfortable on camera and excellent with clients. Must follow executive dress code requirements. Experience in customer service social media project management modeling and/or marketing are a plus. Direct report: President Compensation: Fixed hourly rate + signing bonus + monthly performance bonus

Purpose: To serve as the project coordinator of the Advertising team managing intake asset chasing for campaigns and verification of basic reporting to free up 10-20% of the team's bandwidth for high-volume execution. Routing tasks to the appropriate team member (Ad Operations/Email) ensuring marketing campaigns are built in ClickUp and with all materials and approvals in place for an on-time launch keeping client experience at the forefront. (Note: This role does not execute campaigns in-platform; it ensures the operational ticket is perfect before handing it to the execution specialists). This role is perfect for someone who thrives in a fast-paced environment enjoys cross-functional collaboration and knows how to keep multiple moving parts aligned across campaign planning creative development approvals and final reporting. Job Duties: ○ Own the entire campaign request and triage process ensuring smooth intake efficient material review and timely execution of 200+ campaigns per month. ○ Manage daily task triage and assignments in ClickUp across multiple campaign types. Review all incoming campaign requests and assets within 1 business day of receipt. ○ Ensure that the collection of assets and approvals are received for all tasks across static video and dynamic campaigns (onsite offsite paid social Brand/Content Boosts/Content Boost With Leads). ○ Confirm receipt of complete materials by updating ClickUp status and follow up on missing items daily. ○ Assign tasks to media activation and creative resources (email ops ad ops design) within 1 business day of full material receipt. ● Cross Functional & Client Communication: ○ Serves as the first point of contact for clients on campaign requests material acknowledgment and approvals. ○ Proactively reach out to clients to clear blocked tickets follow up daily on missing assets or information needed to move a campaign forward. ○ Use standardized communication templates to ensure timely and clear outreach. We act as a white-glove service to some of our clients so adhering to communications standards is required. Any additional communication types must be approved by either the Head Project Manager or Director of Operations. ○ Followup with the execution team (AdOps/Email) on any tasks that may be delayed or that are overdue ensuring they are prioritized. ○ Execute the Exception Protocol : Immediately escalate any highly customized or strategic client questions outside of the standard SOP to the designated Client Partner or Head PM. ● ClickUp Administration: ○ Maintain the project management environment and task actionable statuses. ○ Build and maintain project plans using ClickUp templates aligning task owners ensuring statuses are up to date deadlines and dependencies are on track. ○ Manage the full creative review and approval lifecycle sending reminders and ensuring all assets are approved 2–3 business days before launch by the client or stakeholder. ○ Assign creative development and campaign setup tasks based on specialization and team capacity. ● Basic Reporting & Data Collection: ○ Ensure that campaign data is populating within client dashboards upon launch and proactively escalating to the Head Project Manager and Director of Operations if data is not populating. (This involves verifying data flow not conducting strategic data analysis). ● AI-Driven Efficiency: ○ Use AI tools to draft all routine client communications to ensure grammar and types are not within communication tone is professional and warm and ensure that ClickUp descriptions are standardized and clear. Key Responsibilities & Deliverables 1. Administrative Support (Daily/Weekly) ● Daily: Create and complete intake tasks assign team follow up on missing assets and clear blocked tickets in ClickUp. ● Weekly: Verify dashboard reporting for assigned clients is populating and deliver updates to the team on weekly 1:1 to ensure leadership is in the know of campaign and team needs. 2. High-Volume Coordination (200+ Tasks/Month) ● Manage the intake and verification for AdOps Email and managed service clients assigned. ● Ensure 5-7 day turnarounds are met by having all assets Ready for Execution on day 1 or within 48-72 hours if having to chase for assets. 3. Client Communication Strategy ● Direct Client Communication: 30% ○ Asset chasing task intake and scheduling and basic status updates ● Internal Coordination: 70% ○ Clearing hurdles for the Head PM and Execution team ensuring tasks are fully built out and escalations are directed appropriately. Required Skills & Qualifications ● Alignment: ○ High capacity for administrative tasks and meticulous attention to detail. ● Platform Proficiency: ○ Advanced ClickUp Google Workspace Slack and AI tool usage. ● Communication Excellence: ○ Clear and professional written and verbal communication utilizing AI to ensure there are no errors in communication. ● Process Discipline: ○ Uncompromising adherence to SOPs and protocol ensuring organization within ClickUp email inbox and Google Drive. ● AI Integration: ○ Expert use of AI for drafting routine client communications and verifying details on tasks. ● Strong familiarity with project management tools preferably ClickUp ● 2-3 years of experience in marketing coordination media project management or digital advertising production or fast paced agency environment. ● Detail-oriented mindset with a passion for technology advertising and accountability. Performance Metrics (KPIs) ● Ticket Readiness: ○ 95-100% Ready for Execution rate for tickets before they hit the execution team. ● Bandwidth Reduction: ○ Achieving 10-20% time savings for the Head Project Manager and Execution team. ● SLA Intake Adherence: ○ 100% on-time asset collection for tight 5-7 day turnarounds. (If a client is late delivering assets the Coordinator is measured on how quickly they sent the reminder/escalated it). ● Reporting Accuracy: ○ 100% accuracy in dashboard review to ensure data is populating post-campaign launch. To apply please include: Your relevant experience Your availability and time zone Your top 3 skills related to this role

We are a US-based holding company (Nazario Global Holdings Inc.) operating multiple businesses including a SaaS platform for restaurants in Puerto Rico a creative services marketplace and a water rentals platform. We are hiring a part-time Virtual Assistant (10 hours per week to start with potential to grow) to work directly with the founder. This is not a data entry role. We are looking for someone organized proactive and comfortable owning recurring processes with minimal supervision after onboarding. We operate in both the US and Puerto Rico markets. Most communication is in English but some tasks involve Spanish-language content. Fluency is not required — translation tools are fine and the founder reviews all Spanish before it goes out. What you will be doing: Email triage and inbox management across multiple business accounts Drafting template responses for recurring email types (demo confirmations follow-ups vendor coordination) CRM updates after sales calls — logging outcomes setting follow-up dates queuing follow-up emails Weekly prospect research — building lists of qualified leads with contact info and company details Calendar management and appointment setting for sales demos and partner calls Coordinating threads with external vendors (payment processors healthcare API providers attorneys) Sending a weekly summary report to the founder every Friday with pipeline status and open threads Requirements: Strong written English Prior experience as an executive assistant or VA for a founder ideally in tech or SaaS Comfortable with Google Workspace a CRM (HubSpot or similar) and basic project management tools (Notion or ClickUp) Detail-oriented follows SOPs asks clarifying questions instead of guessing Reliable internet and a quiet work environment for occasional video calls Available for at least 2 hours of overlap with US Eastern Time during the workday What we offer: $4/hour 10 hours/week to start room to grow to 20+ hours within 60 days based on performance Long-term role — we are looking for someone to stay with us for years not weeks Direct access to the founder and meaningful ownership of your work To apply: In your cover letter please include: A short paragraph about a recurring process you owned for a previous client Your timezone and your daily availability window The phrase I read the full job post so we know you actually read this

div :bg-bg-000/50 &_pre>div :border-0.5 &_pre>div :border-border-400 &_.ignore-pre-bg>div :bg-transparent &_.standard-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.standard-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 &_.progressive-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.progressive-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 > _* :min-w-0 gap-3 standard-markdown > Speed to Lead is a performance-driven appointment setting company. We turn inbound leads into booked qualified attended appointments — fast. Our model is simple: we only win when our clients win. We're looking for an Executive Operations Manager to run the day-to-day operations so our founder can focus on growth and strategy. This is not a traditional VA role. You will function as the operational backbone of the business — owning the CRM managing data integrity handling client reporting coordinating the setter team and ensuring nothing falls through the cracks. What You'll Own GHL pipeline and lead operations — ensuring leads move through stages correctly automations fire properly and no lead goes cold. Building and maintaining workflows managing contact tagging list segmentation and lead source tracking. Troubleshooting broken automations webhook failures and missed triggers. Aircall coordination — monitoring call activity ensuring setters are dialling according to schedule reviewing call logs and flagging missed follow-ups. Working with Aircall dashboards and integrations to maintain visibility on team performance and call quality. Reporting data entry and admin — maintaining clean accurate data across GHL and Google Sheets. Building daily and weekly performance reports covering dials connects bookings show rates and qualification rates. Preparing client-facing reports. Managing Xero data entry including invoicing and basic bookkeeping. Maintaining SOPs. Managing the founder's calendar inbox and priorities. Client communications and onboarding — handling routine client updates onboarding new clients into GHL (pipeline setup workflow configuration access provisioning lead source integrations via Zapier or webhooks) and escalating issues with context and recommended solutions. Team coordination and process enforcement — monitoring setter activity and adherence to SOPs flagging underperformance with data coordinating schedules and shift coverage and enforcing data entry standards across the team. Systems and process improvement — identifying bottlenecks building new automations in GHL evaluating tools and integrations and owning all operational documentation. Who You Are You have hands-on experience with GoHighLevel — pipelines workflows automations reporting and contact management. This is non-negotiable. You understand Aircall — call logging dashboards integrations and how a phone-based sales operation runs. You are obsessively organised and don't let things slip. You're comfortable with data entry CRM hygiene and turning messy information into clean records. You can build and maintain reports that give clear visibility into performance. You understand sales operations: lead flow pipeline stages follow-up cadences and appointment setting metrics. You communicate directly — no fluff. You are proactive and build systems to prevent problems rather than reacting to them. You have experience working remotely with founders or small teams in fast-paced environments. Compensation and Details Competitive offshore rate paid monthly in USD or AUD. Full-time 40 hours per week with overlap in Australian business hours (AEST). Remote — anywhere with reliable internet and a quiet workspace. Tools provided: GHL Aircall Google Workspace Xero Slack. This role grows with the business — as Speed to Lead scales so does your scope and compensation. How to Apply Submit your CV and a short Loom video (under 3 minutes) explaining your GHL and Aircall experience and how you'd approach your first 7 days in this role. We hire on execution not resumes.

Are you ready to dive into the fast-paced world of digital marketing while honing your skills as a personal assistant? We are seeking a proactive and energetic individual to join our team as a Personal Assistant & Study-to-Practice Specialist. This entry-level role is perfect for someone eager to learn adapt and grow in a dynamic environment. In this role you'll take charge of managing the transition from learning to practicing as you support our team's data analysis and technical writing efforts. You'll be instrumental in applying new insights and ensuring they are effectively integrated into our daily operations. Key Responsibilities: Studies into Action: Facilitate the seamless transition from academic learning to practical application focusing on data analysis and technical writing. Language & Growth: Support daily practice in Italian and Greek tracking progress through our polymath study systems to ensure continuous growth. Physical & Mental Rigor: Schedule and monitor workouts reading lists and well-being protocols to maintain a balanced and productive lifestyle. Professional Logistics: Assist in managing the workflow related to securing a role in the tech/data space providing organizational and strategic support. What We’re Looking For: Entry-level candidates with a strong desire to learn and grow. Exceptional organizational skills and a passion for digital marketing. Ability to thrive in a fast-paced hustle-driven environment. Proficiency in Italian and Greek is a plus but not required. Join a team that values ambition creativity and dedication. If you're eager to make a real impact and accelerate your career in digital marketing we want to hear from you!

We aren’t looking for a typical Virtual Assistant; we are looking for the right- partner to help manage and grow a diverse group of clients (Roofing Mortgages Property Management and more). If you love systems and solving puzzles this is for you. What You’ll Be Doing: Systems Enthusiast: Help us manage our transition to Odoo . You don’t need to be a developer but you should love learning how to make software work for you. AI Collaborator: Work alongside our AI tools and Marketing Agents to ensure our workflows are seamless. The Voice of the Company: Handle phone calls (Mortgage/Roofing) with a professional friendly and helpful attitude. Problem Solver: Help manage SOPs across our different business pillars to ensure nothing falls through the cracks. What We’re Looking For: Location: REMOTE .Based in Kenya is preferred. Reliability: Since we are remote you must have a high-speed internet connection and a power backup (UPS/Inverter) to stay connected. Communication: Clear Neutral English and a can-do spirit. Tech Comfort: You enjoy using tools like Odoo Google Workspace and AI to make work easier. Why Join Us? Base Salary: $200 – $300 USD / month. Performance Bonuses: We believe in sharing success. You’ll earn $10 per closed deal and $20 per processed loan . Growth: Our goal is for you to earn $400 – $900+ USD as you help us scale. Perks: 13th-month salary paid time off and premium streaming service subscriptions.

Join our bustling Business Development team as a Business Assistant where your skills will drive growth and efficiency. We're seeking a proactive mid-level professional ready to dive into a variety of tasks that support our strategic goals. In this role you will: Conduct market research and prepare insightful reports to guide decision-making. Maintain daily trackers and manage complex calendar schedules to keep our team on track. Assist in project coordination and ensure timely follow-ups for seamless execution. Prepare presentations and business documents that communicate our vision and strategy effectively. Manage and update Excel sheets and data records with precision and accuracy. Support management with various ad hoc administrative tasks that arise in our fast-paced environment. We're looking for someone who thrives in a dynamic setting and can handle multiple tasks efficiently. The ideal candidate will be well-versed in Market Research proficient in Excel and experienced with Project Management and AI Tools . If you're ready to hustle in a role that offers both challenges and growth opportunities we'd love to hear from you!