Business Operations & Family Coordination Virtual Assistant

ROLE OVERVIEW

· We are seeking a highly organized, detail-oriented Operations & Family Coordination Virtual Assistant to provide professional and personal support.

· This role focuses on coordination, organization, scheduling, follow-ups, communication drafting, and task management.

· The assistant functions as an operational control layer - ensuring clarity, structure, and follow-through - while all decisions, finances, and sensitive matters remain with the principal.

TIME COMMITMENT

| 15 hours per week / 60 hours per month

| Flexible schedule with overlap during U.S. business hours

| Long-term role with potential to expand scope over time

CORE RESPONSIBILITIES

1. Business Operations Support

| Track tasks, deadlines, and follow-ups across multiple projects

| Maintain a centralized task and reminder system

| Follow up with third parties as instructed

| Organize documents and maintain shared folders

| Prepare weekly operational summaries

2. Email & Communication Support (Gmail + Outlook)

| Monitor designated inboxes and folders

| Categorize emails and identify action items

| Draft responses for review and approval

| Track open threads and follow-ups

| Prepare email digests

| Escalate urgent items

3. Scheduling & Calendar Management

| Manage business and personal calendars

| Schedule meetings and appointments

| Coordinate availability

| Send calendar invites and reminders

| Reschedule conflicts proactively

4. Family & Personal Administrative Support

| Coordinate personal scheduling and logistics

| Maintain family calendar and reminders

| Support household admin tasks

| Assist with research and coordination for errands

REQUIRED SKILLS

| Exceptional organization and follow-through

| Strong written English

| Experience as a VA, EA, or operations coordinator

| Ability to manage multiple workstreams

| Strong task prioritization

| Discretion and professionalism

| Familiarity with Gmail, Outlook, calendars, and task tools

SUCCESS IN THIS ROLE

| Fewer admin tasks for the principal

| Clear weekly visibility into priorities

| Reduced inbox and calendar friction

| Improved focus and personal bandwidth

TRIAL PERIOD

| 30-day trial period