Email Handling Jobs

Join our dynamic team as an Entry-Level Administrator in the education consultation industry where you will play a vital role in supporting international students seeking academic opportunities. We are looking for a detail-oriented individual who thrives in a fast-paced technical environment. As an administrator you will be responsible for ensuring smooth communication and efficient operations. Your daily tasks will include: Replying to messages and emails promptly to maintain excellent communication with students and educational partners. Answering phone calls and messages to provide top-notch customer service and address inquiries. Engaging in advertising efforts on social media platforms to enhance our presence and attract prospective students. Providing exceptional customer service to assist students through their application process. Managing student applications with a high degree of accuracy and attention to detail. While specific tools are not specified a strong ability to adapt to various software and platforms is essential. We are seeking candidates with excellent communication skills a proactive attitude and a passion for helping students succeed in their academic journeys. This is a remote entry-level position perfect for someone eager to start their career in the education consultation industry. If you are meticulous technically inclined and ready to make a difference we would love to hear from you!

Are you a creative and independent thinker with a knack for both marketing and design? We’re on the hunt for an entry-level Marketing Admin who can bring a fresh friendly vibe to our sports magazine. If you love working in a collaborative environment and have a passion for sports this could be your dream role! In this role you will be instrumental in: Publishing articles on our website ensuring each piece is engaging and polished. Laying out articles for both digital and print formats of our magazine using your eye for design to create visually stunning layouts. Creating and sending email blasts to our subscribers keeping them informed and excited about our latest content. To excel in this position you should be comfortable using: CRMCRMHubSpot for managing our subscriber interactions and data. Canva for crafting eye-catching designs and layouts. We’re looking for someone who is not only skilled but also passionate about bringing ideas to life. Your ability to work independently and think creatively will be key to your success. Join us in shaping the future of sports media one page at a time!

Join our dynamic team as a Detail-Oriented Airbnb Virtual Assistant and play a pivotal role in the thriving short to midterm rental industry. We are seeking a mid-level professional with a knack for strategic marketing and seamless communication to enhance our guest experiences and optimize operations. As our Airbnb Virtual Assistant you will be responsible for: Marketing and Strategizing: Develop and implement short-term marketing strategies to boost property visibility and occupancy rates. Guest and Staff Communication: Serve as the primary point of contact for guests ensuring exceptional service while coordinating with staff to maintain operational efficiency. Calendar Management: Oversee reservations and manage the Airbnb calendar to maximize bookings and avoid scheduling conflicts. We are looking for someone with: Proven Experience: A solid background in managing Airbnb or similar rental platforms with a focus on enhancing guest satisfaction and property performance. Excellent Communication Skills: Ability to interact professionally with guests and team members ensuring clear and effective communication. Technical Proficiency: Familiarity with reservation systems and calendar management tools to facilitate smooth operations. If you are a detail-oriented professional with a strong technical aptitude we invite you to apply and contribute to our success in the short to midterm rental market. Embrace the flexibility of a remote role while leveraging your expertise to drive impactful results.

Company: Bull Run Turf & Pest Control Schedule: Full-Time (8 hours/day) starts at 8:00 AM EST Rate: $5/hour About the Role Bull Run Turf & Pest Control is looking for a reliable and proactive Virtual Assistant to support daily customer communications and scheduling. This role is ideal for someone with strong communication skills attention to detail and the ability to manage multiple tasks efficiently. Key Responsibilities Answer incoming phone calls in a professional and friendly manner Respond promptly to customer messages (SMS email or chat) Manage and organize scheduling of appointments Maintain accurate records of customer interactions Coordinate with the team to ensure smooth daily operations Requirements Excellent English communication skills (spoken and written) Strong organizational and time management skills Previous experience in customer support or call handling is preferred Comfortable handling phone calls and client-facing tasks Reliable internet connection and quiet working environment Ability to work consistently starting at 8:00 AM EST Preferred Qualifications Experience with scheduling tools or CRM systems Background in service-based businesses (home services pest control etc.) What We’re Looking For Professional and customer-focused attitude Detail-oriented and highly organized Proactive and able to work independently How to Apply: Send your latest CV and state your relevant experience. We are looking for someone who has experience handling home services. Plus points if you have handled pest control.

We are hiring a Virtual Assistant to support our business with Content Writing Data Entry and Email Handling. Responsibilities: Assist with daily tasks related to Content Writing Support Data Entry tasks and follow processes accurately Handle Email Handling tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Content Writing and/or Data Entry Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Join our dynamic real estate team as a Mid-Level TikTok Video Editor & Administrative Specialist . We are looking for a skilled professional who can seamlessly blend creativity with technical expertise to enhance our social media presence and manage essential administrative tasks. In this role you will be responsible for editing engaging TikTok videos that resonate with our audience and reflect our brand's unique voice. Your ability to create visually appealing content using Canva will be essential in driving our digital marketing efforts forward. Beyond video editing you will also play a pivotal role in managing our Google Calendar ensuring all appointments and deadlines are meticulously organized. Your attention to detail will be crucial as you respond to customer inquiries providing timely and accurate information to enhance customer satisfaction. Key Responsibilities: Edit and produce TikTok videos using Canva to support our marketing initiatives. Manage and update the Google Calendar to ensure efficient scheduling and time management. Respond to customer queries promptly and professionally maintaining high standards of customer service. Conduct competitor research to identify trends and opportunities within the real estate industry. To excel in this role you should have a strong command of QuickBooks for any financial tasks related to video production and administrative duties. Your technical skills combined with your creative flair will make you an invaluable asset to our team. If you are detail-oriented technically savvy and passionate about blending creativity with administrative efficiency we invite you to apply and contribute to our growing success in the real estate sector.

Purpose: To serve as the project coordinator of the Advertising team managing intake asset chasing for campaigns and verification of basic reporting to free up 10-20% of the team's bandwidth for high-volume execution. Routing tasks to the appropriate team member (Ad Operations/Email) ensuring marketing campaigns are built in ClickUp and with all materials and approvals in place for an on-time launch keeping client experience at the forefront. (Note: This role does not execute campaigns in-platform; it ensures the operational ticket is perfect before handing it to the execution specialists). This role is perfect for someone who thrives in a fast-paced environment enjoys cross-functional collaboration and knows how to keep multiple moving parts aligned across campaign planning creative development approvals and final reporting. Job Duties: ○ Own the entire campaign request and triage process ensuring smooth intake efficient material review and timely execution of 200+ campaigns per month. ○ Manage daily task triage and assignments in ClickUp across multiple campaign types. Review all incoming campaign requests and assets within 1 business day of receipt. ○ Ensure that the collection of assets and approvals are received for all tasks across static video and dynamic campaigns (onsite offsite paid social Brand/Content Boosts/Content Boost With Leads). ○ Confirm receipt of complete materials by updating ClickUp status and follow up on missing items daily. ○ Assign tasks to media activation and creative resources (email ops ad ops design) within 1 business day of full material receipt. ● Cross Functional & Client Communication: ○ Serves as the first point of contact for clients on campaign requests material acknowledgment and approvals. ○ Proactively reach out to clients to clear blocked tickets follow up daily on missing assets or information needed to move a campaign forward. ○ Use standardized communication templates to ensure timely and clear outreach. We act as a white-glove service to some of our clients so adhering to communications standards is required. Any additional communication types must be approved by either the Head Project Manager or Director of Operations. ○ Followup with the execution team (AdOps/Email) on any tasks that may be delayed or that are overdue ensuring they are prioritized. ○ Execute the Exception Protocol : Immediately escalate any highly customized or strategic client questions outside of the standard SOP to the designated Client Partner or Head PM. ● ClickUp Administration: ○ Maintain the project management environment and task actionable statuses. ○ Build and maintain project plans using ClickUp templates aligning task owners ensuring statuses are up to date deadlines and dependencies are on track. ○ Manage the full creative review and approval lifecycle sending reminders and ensuring all assets are approved 2–3 business days before launch by the client or stakeholder. ○ Assign creative development and campaign setup tasks based on specialization and team capacity. ● Basic Reporting & Data Collection: ○ Ensure that campaign data is populating within client dashboards upon launch and proactively escalating to the Head Project Manager and Director of Operations if data is not populating. (This involves verifying data flow not conducting strategic data analysis). ● AI-Driven Efficiency: ○ Use AI tools to draft all routine client communications to ensure grammar and types are not within communication tone is professional and warm and ensure that ClickUp descriptions are standardized and clear. Key Responsibilities & Deliverables 1. Administrative Support (Daily/Weekly) ● Daily: Create and complete intake tasks assign team follow up on missing assets and clear blocked tickets in ClickUp. ● Weekly: Verify dashboard reporting for assigned clients is populating and deliver updates to the team on weekly 1:1 to ensure leadership is in the know of campaign and team needs. 2. High-Volume Coordination (200+ Tasks/Month) ● Manage the intake and verification for AdOps Email and managed service clients assigned. ● Ensure 5-7 day turnarounds are met by having all assets Ready for Execution on day 1 or within 48-72 hours if having to chase for assets. 3. Client Communication Strategy ● Direct Client Communication: 30% ○ Asset chasing task intake and scheduling and basic status updates ● Internal Coordination: 70% ○ Clearing hurdles for the Head PM and Execution team ensuring tasks are fully built out and escalations are directed appropriately. Required Skills & Qualifications ● Alignment: ○ High capacity for administrative tasks and meticulous attention to detail. ● Platform Proficiency: ○ Advanced ClickUp Google Workspace Slack and AI tool usage. ● Communication Excellence: ○ Clear and professional written and verbal communication utilizing AI to ensure there are no errors in communication. ● Process Discipline: ○ Uncompromising adherence to SOPs and protocol ensuring organization within ClickUp email inbox and Google Drive. ● AI Integration: ○ Expert use of AI for drafting routine client communications and verifying details on tasks. ● Strong familiarity with project management tools preferably ClickUp ● 2-3 years of experience in marketing coordination media project management or digital advertising production or fast paced agency environment. ● Detail-oriented mindset with a passion for technology advertising and accountability. Performance Metrics (KPIs) ● Ticket Readiness: ○ 95-100% Ready for Execution rate for tickets before they hit the execution team. ● Bandwidth Reduction: ○ Achieving 10-20% time savings for the Head Project Manager and Execution team. ● SLA Intake Adherence: ○ 100% on-time asset collection for tight 5-7 day turnarounds. (If a client is late delivering assets the Coordinator is measured on how quickly they sent the reminder/escalated it). ● Reporting Accuracy: ○ 100% accuracy in dashboard review to ensure data is populating post-campaign launch. To apply please include: Your relevant experience Your availability and time zone Your top 3 skills related to this role

We are a US-based holding company (Nazario Global Holdings Inc.) operating multiple businesses including a SaaS platform for restaurants in Puerto Rico a creative services marketplace and a water rentals platform. We are hiring a part-time Virtual Assistant (10 hours per week to start with potential to grow) to work directly with the founder. This is not a data entry role. We are looking for someone organized proactive and comfortable owning recurring processes with minimal supervision after onboarding. We operate in both the US and Puerto Rico markets. Most communication is in English but some tasks involve Spanish-language content. Fluency is not required — translation tools are fine and the founder reviews all Spanish before it goes out. What you will be doing: Email triage and inbox management across multiple business accounts Drafting template responses for recurring email types (demo confirmations follow-ups vendor coordination) CRM updates after sales calls — logging outcomes setting follow-up dates queuing follow-up emails Weekly prospect research — building lists of qualified leads with contact info and company details Calendar management and appointment setting for sales demos and partner calls Coordinating threads with external vendors (payment processors healthcare API providers attorneys) Sending a weekly summary report to the founder every Friday with pipeline status and open threads Requirements: Strong written English Prior experience as an executive assistant or VA for a founder ideally in tech or SaaS Comfortable with Google Workspace a CRM (HubSpot or similar) and basic project management tools (Notion or ClickUp) Detail-oriented follows SOPs asks clarifying questions instead of guessing Reliable internet and a quiet work environment for occasional video calls Available for at least 2 hours of overlap with US Eastern Time during the workday What we offer: $4/hour 10 hours/week to start room to grow to 20+ hours within 60 days based on performance Long-term role — we are looking for someone to stay with us for years not weeks Direct access to the founder and meaningful ownership of your work To apply: In your cover letter please include: A short paragraph about a recurring process you owned for a previous client Your timezone and your daily availability window The phrase I read the full job post so we know you actually read this

Are you ready to dive into a fast-paced goal-driven environment? Join our Limited Liability Company as a Virtual Executive Assistant and become an integral part of our team! We're seeking energetic individuals eager to grow and excel in a dynamic setting. This entry-level position is perfect for those who are organized proactive and ready to make an impact. A pply now at: zholdingsllconline at outlook dot com As a Virtual Executive Assistant you'll be at the heart of our operations ensuring smooth communication and efficient scheduling. Your day-to-day responsibilities include: Managing emails and phone calls to maintain seamless communication. Scheduling appointments and coordinating meetings. Providing exceptional customer support to enhance client satisfaction. Responding promptly and effectively to inquiries to uphold our service standards. To succeed in this role you will need: Ability to work independently and as part of a team Strong organizational skills to handle multiple responsibilities effectively. Excellent communication abilities to interact professionally with clients and team members. A proactive attitude and a willingness to learn and adapt quickly. Embrace the opportunity to work remotely while contributing to a vibrant and driven team. If you're ready to jump into a role that challenges and rewards your dedication apply now at: zholdingsllconline at outlook dot com

Join our dynamic team as a Virtual Assistant in the Commercial Insurance industry where your technical skills and attention to detail will make a significant impact. We are seeking a mid-level professional who is adept at managing client interactions supporting administrative tasks and driving business growth through effective lead follow-up. As a Virtual Assistant you will: Quote and Support Clients: Provide accurate and timely insurance quotes addressing client inquiries and ensuring satisfaction. Cold Calling: Engage with potential leads through strategic cold calling to expand our client base and foster new relationships. Administrative Excellence: Manage and organize client data ensuring all information is up-to-date and accessible within our CRM system. Key Skills and Tools: Proficiency in CRM software to track and manage client interactions effectively. Strong communication skills both verbal and written for clear and professional client interactions. Ability to work independently in a remote setting while remaining a collaborative team player. Proven experience in a similar mid-level role within the commercial insurance sector. If you are a detail-oriented professional with a passion for the commercial insurance industry we invite you to apply and contribute to our success in delivering exceptional service to our clients.