Xero Jobs

div :bg-bg-000/50 &_pre>div :border-0.5 &_pre>div :border-border-400 &_.ignore-pre-bg>div :bg-transparent &_.standard-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.standard-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 &_.progressive-markdown_:is(p blockquote h1 h2 h3 h4 h5 h6) :pl-2 &_.progressive-markdown_:is(p blockquote ul ol h1 h2 h3 h4 h5 h6) :pr-8 > _* :min-w-0 gap-3 standard-markdown > Speed to Lead is a performance-driven appointment setting company. We turn inbound leads into booked qualified attended appointments — fast. Our model is simple: we only win when our clients win. We're looking for an Executive Operations Manager to run the day-to-day operations so our founder can focus on growth and strategy. This is not a traditional VA role. You will function as the operational backbone of the business — owning the CRM managing data integrity handling client reporting coordinating the setter team and ensuring nothing falls through the cracks. What You'll Own GHL pipeline and lead operations — ensuring leads move through stages correctly automations fire properly and no lead goes cold. Building and maintaining workflows managing contact tagging list segmentation and lead source tracking. Troubleshooting broken automations webhook failures and missed triggers. Aircall coordination — monitoring call activity ensuring setters are dialling according to schedule reviewing call logs and flagging missed follow-ups. Working with Aircall dashboards and integrations to maintain visibility on team performance and call quality. Reporting data entry and admin — maintaining clean accurate data across GHL and Google Sheets. Building daily and weekly performance reports covering dials connects bookings show rates and qualification rates. Preparing client-facing reports. Managing Xero data entry including invoicing and basic bookkeeping. Maintaining SOPs. Managing the founder's calendar inbox and priorities. Client communications and onboarding — handling routine client updates onboarding new clients into GHL (pipeline setup workflow configuration access provisioning lead source integrations via Zapier or webhooks) and escalating issues with context and recommended solutions. Team coordination and process enforcement — monitoring setter activity and adherence to SOPs flagging underperformance with data coordinating schedules and shift coverage and enforcing data entry standards across the team. Systems and process improvement — identifying bottlenecks building new automations in GHL evaluating tools and integrations and owning all operational documentation. Who You Are You have hands-on experience with GoHighLevel — pipelines workflows automations reporting and contact management. This is non-negotiable. You understand Aircall — call logging dashboards integrations and how a phone-based sales operation runs. You are obsessively organised and don't let things slip. You're comfortable with data entry CRM hygiene and turning messy information into clean records. You can build and maintain reports that give clear visibility into performance. You understand sales operations: lead flow pipeline stages follow-up cadences and appointment setting metrics. You communicate directly — no fluff. You are proactive and build systems to prevent problems rather than reacting to them. You have experience working remotely with founders or small teams in fast-paced environments. Compensation and Details Competitive offshore rate paid monthly in USD or AUD. Full-time 40 hours per week with overlap in Australian business hours (AEST). Remote — anywhere with reliable internet and a quiet workspace. Tools provided: GHL Aircall Google Workspace Xero Slack. This role grows with the business — as Speed to Lead scales so does your scope and compensation. How to Apply Submit your CV and a short Loom video (under 3 minutes) explaining your GHL and Aircall experience and how you'd approach your first 7 days in this role. We hire on execution not resumes.

Join our dynamic property management team as a Social Media & Bookkeeping Specialist . We are seeking a detail-oriented professional with a knack for precision and a passion for engaging with guests and managing our online presence. This remote role offers a unique blend of responsibilities combining financial acumen with creative communication skills. As part of our team you'll ensure seamless financial operations and vibrant social media interactions contributing to a welcoming experience for our guests. Bank Reconciliations: Utilize Xero to manage and ensure the accuracy of our financial records. Social Media Management: Craft and execute engaging content strategies to enhance our brand visibility and interaction with potential guests. Guest & Cleaner Communications: Coordinate and communicate efficiently with guests and cleaning staff to maintain excellent service standards on platforms like Airbnb. Experience & Skills Required: Mid-level experience in bookkeeping and social media management. Proficiency with Xero for financial operations. Strong communication skills and ability to manage multiple tasks efficiently. Experience in the property or hospitality industry is a plus. Embrace the flexibility of remote work while playing a crucial role in our team. If you are meticulous technically skilled and ready to contribute to our growth we would love to hear from you!

Join our dynamic real estate and property management team as a Virtual Assistant specializing in Bookkeeping and Project Scheduling . We are seeking a detail-oriented professional with a technical aptitude to manage crucial financial and scheduling operations ensuring our projects run smoothly and efficiently. As a key member of our virtual team your responsibilities will encompass: Financial Management : Reconcile daily transactions and update financial records using QuickBooks or Xero. Appointment Coordination : Schedule and coordinate appointments for property inspections or client meetings ensuring all stakeholders are informed and prepared. Project Tracking : Update and maintain project tracking boards in Trello or Asana to guarantee deadlines are met and projects stay on track. Email Management : Handle email correspondence following up with leads or vendors to maintain strong business relationships. Document Organization : Maintain and organize digital files and documentation related to real estate transactions ensuring easy access and retrieval. This role requires proficiency in QuickBooks (or Xero ) Google Workspace Trello (or Asana ) Slack and Zoom . Candidates should have mid-level experience and a keen eye for detail capable of managing multiple tasks with precision. We offer a flexible remote working style encouraging autonomy and creativity while providing the support you need to excel. If you have a passion for organization and a knack for numbers we'd love to hear from you.

We are hiring a Virtual Assistant to support our business with Bookkeeping Excel and Xero. Responsibilities: Assist with daily tasks related to Bookkeeping Support Excel tasks and follow processes accurately Handle Xero tasks with attention to detail Communicate progress and updates clearly Follow instructions meet deadlines and ask questions when needed Requirements: Previous experience with Bookkeeping and/or Excel Strong written English and communication skills Reliable internet connection Organized detail-oriented and proactive Able to work independently and follow SOPs Nice to have: Experience working with international clients Familiar with tools like Google Workspace Slack Zoom Trello/Asana To apply please include: Your relevant experience Your availability and time zone Your top 2 skills related to this role

Role Summary We’re looking for a reliable Administrative Virtual Assistant to handle invoicing accounts receivable tracking reconciliation prep tax-summary prep and organized documentation. This is a strictly administrative role . No marketing no strategy no decision-making. The goal is to keep financial records clean admin work off the founder’s plate and partner materials easy to find and share. Key Responsibilities 1. Weekly Invoicing & Accounts Receivable Create and send weekly invoices Update invoice and customer records Track payments and reconcile AR by account Prepare a simple AR summary (paid / outstanding / overdue) Flag issues or discrepancies 2. Quarterly Accounting & HST Prep (Prep Only) Match invoices to bank transactions Pull together sales expenses and tax data Create a clear HST summary table for the accountant (You prepare; accountant files) 3. Content & Document Organization Keep business documents organized and up to date Create share-ready folders for: Distributor and retailer forms Promotions and demo materials Product specs UPCs nutritionals images Make sure files are easy to find and quick to share 4. SOPs & Documentation Write simple SOPs for admin tasks (invoicing AR reconciliation content organization) Keep SOPs updated for future reference and onboarding 5. Admin Updates Short weekly status update Prepare quarterly hand-off package for accountant Tools You’ll Use Xero Square (invoicing & payments) Google Suite (Sheets Docs Drive Gmail) WhatsApp (communication) Canva (organizing approved assets only) ChatGPT (summaries SOP formatting documentation help) Time Commitment 8 hours per week One 1-hour live work session per week (Google Meet) Out of Scope (Important) Marketing or content creation Social media or newsletters Pricing or sales decisions Customer negotiations or collections Tax filing or legal decisions Ideal Fit Very organized and detail-oriented Comfortable with numbers and spreadsheets Follows instructions and boundaries Communicates clearly and flags issues early

Position: Student Success Coach (Remote Admin Support) Location: Work from Home – Philippines Employer: Australian Institute of Flexible Learning (AIFL) Type: Full-time or Part Time Remote Work Hours: Aligned to Australian Eastern Time (AEST) 📣 Are you an enthusiastic tech-savvy admin superstar looking to make a real difference in students’ lives—all from the comfort of your home? Join AIFL a respected Australian education provider as a Student Success Coach! We're looking for driven individuals in the Philippines who are passionate about helping others great with admin focused excellence driven and love staying organised. Be part of a friendly purpose-led team making waves in health community and business training across Australia. 🌟 Why You'll Love Working with Us: ✅ Remote Work – No commute work in your own space ✅ Global Team – Supportive Aussie + Filipino workmates ✅ Meaningful Impact – Help adult learners achieve their dreams ✅ Growth-Oriented – Learn new tech tools and compliance systems ✅ Professional Development – We support upskilling & promotions 💻 What You'll Do: Be the friendly point of contact for online students Send SMS/email reminders host Webex classes follow up on attendance trainer management Use platforms like aXcelerate HubSpot Moodle 3CX and Adobe Update student records certifications and learning systems Prepare reports manage documents and improve templates Assist in digital marketing campaigns and online student engagement Call for new leads and follow up leads for enrolling into our courses 🎯 We’re Looking For: Minimum 2+ years admin or customer support experience (RTO/education experience preferred) Excellent English communication skills (verbal + written) Strong computer skills – Microsoft 365 CRM- Hubspot Adobe suite Social Media Zoom/Webex Reliable internet power backup and professional WFH setup Proactive attitude – loves to solve problems and learn new tools Mature communicative responsive responsible and focused Bonus: Experience with aXcelerate 3cx Xero 📚 Preferred Background: Graduate of Business Administration Communications Education or related field Experience supporting Australian or international clients is a plus Familiarity with compliance student services or online learning platforms 📩 Ready to join a team where your work matters? Apply now with your CV and a short video (2 mins) introducing yourself and why you'd be a great fit! AIFL is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to a diverse and inclusive workplace.