Communications Jobs

Join our fast-paced real estate team as a Dynamic Personal Assistant & Social Media Specialist where hustle and efficiency meet the digital world. We are seeking a mid-level professional who thrives in a bustling environment and has a knack for managing online communications and social media with finesse. In this role you will be the first point of contact for potential clients looking to sell their homes. Your responsibilities will include managing incoming emails and calls gathering essential information and ensuring seamless communication by promptly forwarding details to our team and scheduling follow-up calls. Your day-to-day duties will encompass: Handling and responding to customer inquiries through emails and phone calls. Collecting and organizing client information efficiently. Coordinating and scheduling calls to ensure timely follow-ups. Engaging with and managing our social media platforms to enhance our online presence. Creating engaging content and strategically planning posts to attract and retain followers. To excel in this role you should have: Proven experience in a personal assistant or similar administrative role. Strong social media management skills with a creative flair. Exceptional organizational and communication abilities. The ability to multitask in a fast-paced environment. A proactive and self-motivated attitude. If you are ready to bring your energy and expertise to a dynamic team that values hustle and innovation we invite you to apply today!

We are seeking a meticulous and technically skilled Virtual Assistant with a strong grasp of social media management and cold calling. As a key player in our services industry you will be responsible for a variety of tasks that require precision and creativity. This mid-level role is perfect for someone who thrives in a remote work environment and is ready to make an impact. Key Responsibilities: Engage with potential and existing customers through cold and warm calls fostering strong relationships and identifying opportunities. Efficiently manage and organize email communications ensuring prompt responses and follow-ups. Create and post engaging social media content using tools like Canva and Instagram maintaining a consistent brand voice. Follow up with leads to nurture their journey through the sales funnel. Organize and manage calendar appointments ensuring all meetings and deadlines are met. Skills & Tools Required: Proficiency in Microsoft Office Suite for documentation and communication tasks. Experience with Canva for designing appealing social media graphics. Strong understanding of Instagram for effective social media management and engagement. Excellent communication skills both verbal and written. Detail-oriented with a technical mindset to manage tasks efficiently. If you are a proactive individual with a passion for service excellence and digital communication we invite you to apply and join our dynamic team!

Are you a proactive and experienced professional ready to dive into the fast-paced world of healthcare operations? We are seeking a Mid-Level Operations Specialist with expertise in Xero scheduling and staff management to join our dynamic team remotely. As a key player in our daily operations you'll ensure our healthcare practices run smoothly allowing us to provide exceptional care to our clients. Your role will be essential in maintaining our financial records managing communications and leading our team effectively. Manage Xero Books: Maintain accurate financial records process invoices and ensure timely payments using Xero. Lead Management: Oversee and prioritize incoming leads ensuring prompt and professional communication. Scheduling & Staff Management: Coordinate schedules and manage staff logistics to ensure seamless operations. Communication: Handle emails and WhatsApp hidden maintaining clear and efficient communication with clients and staff. Required Skills & Experience: Proven experience with Xero and financial management. Strong organizational skills and a knack for multitasking in a fast-paced environment. Excellent communication skills both written and verbal. Experience in scheduling and managing teams remotely. If you're ready to bring your hustle and expertise to a thriving healthcare team we'd love to hear from you. Apply today to help us deliver unparalleled service in the healthcare industry!

Are you a people person with a knack for communication? We're on the hunt for a Virtual Assistant to join our dynamic team in the lead generation industry to foster genuine connections using the human touch. This entry-level role is perfect for someone eager to dive into the world of LinkedIn outreach and make authentic connections. As our Virtual Assistant you'll be the friendly face behind our clients LinkedIn profile sending and managing connection requests and messages and replying authentically and sending personalized messages using our Ai to assist you in finding information on each prospect. Your goal? To build genuine relationships and keep their inbox organized and responsive. What You'll Be Doing: Send 100 connection messages weekly on LinkedIn. Send follow-up messages to nurture relationships. Reply to incoming responses with authenticity and enthusiasm. Manage and organize the LinkedIn inbox efficiently. We have templates for you to follow for messaging and will create a search for you to connect with people. We will train you on how to do the outreach systematically. What We're Looking For: A friendly and personalized communication style. Strong written communication skills. Strong English skills. Ability to manage time effectively and meet weekly statistics. Someone who can work at night and in the morning as most of our clients are USA based. No specific tools required but familiarity with LinkedIn is a plus! We will teach you how to use our sales funnel tool. If you're ready to kickstart your career in lead generation and enjoy connecting with people we'd love to hear from you. Join us and help us grow our clients network one connection at a time!

Join the dynamic team at DNS Construction as a Bilingual Appointment Setter . We are seeking a detail-oriented professional fluent in both Portuguese and English to manage incoming calls and schedule appointments with potential clients interested in our construction services. As a crucial link between our company and prospective clients you will ensure that every lead receives comprehensive information about our offerings and guide them through our well-defined script to set up appointments efficiently. Key Responsibilities: Answer incoming calls from potential clients interested in DNS Construction services. Provide detailed information about our construction services to generate interest. Schedule and confirm appointments for site visits and consultations. Guide clients through a pre-defined script to ensure a consistent and professional interaction. Qualifications: Proficient in both Portuguese and English with excellent communication skills in both languages. Mid-level experience in a similar role preferably in the construction industry. Strong organizational skills with a detail-oriented approach. Ability to work independently in a remote setting managing time effectively. Join us in delivering exceptional service to our clients while enjoying the flexibility of remote work. Apply now to become a part of our technical and detail-focused team at DNS Construction.

I'm a high-performing real estate agent based in New Zealand looking for a reliable detail-focused Virtual Assistant to help streamline operations and support growth. This is not just an admin role - I need someone who takes ownership thinks ahead and brings structure to a fast-moving business. Hours & Pay Starting at $5 USD per hour Flexible hours (no fixed schedule) Minimum 3 hours per week up to 12 hours per week depending on workload Tasks assigned by 12 pm NZT with a 24-hour turnaround expected This is a workload-based role... some weeks will be lighter others busier depending on listings and campaigns. Pay review every 6 months based on performance $100 USD bonus per successful property sale Key Responsibilities Preparing appraisal documents and information packs using InDesign Creating and updating Canva templates for social media Researching and gathering property/market information from websites Downloading organising and managing files properly Data entry and CRM updates General admin support to keep everything running smoothly About Me (Your Working Style) I'm easygoing flexible and genuinely good to work with ...I trust my team I don't micromanage and I'm fair when it comes to time off. That said I move fast juggle a lot and I'll be honest... I can be a bit disorganised at times. That's exactly why this role matters. I need someone who brings structure clarity and consistency . Someone who can take a task organise it properly and sometimes stay one step ahead of me. If you're the type who thrives in bringing order to chaos you'll love this role. What I'm Looking For Strong attention to detail (small mistakes matter in this business) Experience with InDesign and Canva (non-negotiable) Excellent organisation and file management skills Reliable internet and stable working setup Clear proactive communication Ability to follow instructions and use initiative Comfortable working independently and meeting deadlines Ideal Candidate Experience supporting a real estate agent or similar business (preferred) Thinks in systems and efficiency not just tasks Takes pride in clean professional work Doesn't need to be chased - you deliver consistently Growth Opportunity This is not a static role. As the business grows there is a real opportunity to: Take on more hours Increase responsibility Earn more over time There is also potential to support other agents within the wider team meaning additional work and hours may become available if you perform well. This role will suit someone who wants to grow not just complete tasks. If you're reliable and take ownership there is a genuine opportunity to increase hours responsibility and income over time. How to Apply Please include: A short introduction about yourself Examples of InDesign or Canva work (portfolio or samples) Your experience with admin/data tasks Confirmation of your availability during NZ working hours Dont sound like a robot. If you need constant direction this won't suit you. If you take ownership and quietly make things run better you'll thrive and make money!

Are you a seasoned sales pro with a knack for building lasting relationships and a passion for the SaaS industry? We're on the hunt for a dynamic Sales Director to join our team and help us grow! If you're ready to make an impact from the comfort of your home read on. In this role you will: Follow up with warm leads: Transform interest into action by engaging with potential clients who are already interested in our solutions. Build relationships with attorneys: Leverage your interpersonal skills to connect with legal professionals and understand their unique needs. Drive webinar attendance: Use your marketing savvy to boost participation in our informative webinars. Manage communication in HubSpot: Keep everything organized and streamlined using this powerful CRM tool. What we're looking for: Expertise in sales and marketing: You know the ins and outs of the SaaS landscape and have a proven track record of success. Excellent communication skills: Your ability to articulate ideas and build rapport is second to none. Experience with HubSpot: You're comfortable managing communications and data in this platform. Remote work proficiency: You thrive in a virtual environment and know how to stay productive and connected. If you're ready to take the lead in driving our sales efforts and enjoy the flexibility of remote work we want to hear from you! Apply today and let's make great things happen together.

Join our small team. We sell and deliver software demo skills Training to SaaS companies as an Expert Virtual Assistant specializing in LinkedIn strategy and client proposal management. We are seeking a detail-oriented and technically adept professional to enhance our LinkedIn presence and streamline client communications. If you excel in creating engaging content and crafting compelling client proposals this remote role is perfect for you. As our Virtual Assistant you will be pivotal in shaping our LinkedIn strategy. Your responsibilities will include: Creating and curating captivating LinkedIn content to boost engagement and visibility. Engaging with industry professionals and potential clients on LinkedIn through posts and interactions. Supporting our sales team by preparing targeted emails and developing persuasive client proposals. To excel in this role you should have: Proven expertise in LinkedIn content creation and engagement strategies. Experience in sales support particularly in drafting client proposals and emails. Proficiency in Canva for creating visually appealing content. We value a proactive approach and technical precision. You will work closely with our team to ensure our LinkedIn strategy aligns with our broader business goals.

Are you a meticulous professional with a knack for managing dynamic environments? We are seeking a Mid-Level Virtual Assistant to join our short-term rental property management team. This remote role is perfect for someone who thrives on organization and efficiency ensuring our properties are running smoothly and guests have memorable experiences. In this role you will be responsible for a variety of tasks crucial to our operations: Update Listings: Maintain and update property listings across various platforms to ensure accurate and appealing presentations. Coordinate Turnovers: Schedule and manage property turnovers coordinating with cleaning and maintenance teams to ensure timely readiness for incoming guests through our tracking and ticketing platform. Inventory Tracking and Ordering: Monitor stock levels of essential items and place orders as needed to ensure properties are well-equipped. Data Entry: Accurately input and manage data and information related to company used platforms bookings guest communications and property maintenance. SOP Development: Create SOPs to standardize processes. We are looking for candidates with the following skills and experience: Proven experience as a virtual assistant or in a similar role preferably within the property management or hospitality industry. Exceptional attention to detail and organizational skills. Ability to manage multiple tasks and prioritize effectively. Strong communication skills both written and verbal. Familiarity with property management software and tools is a plus. If you are a proactive detail-oriented professional ready to contribute to a thriving rental management team we want to hear from you. Join us and play a key role in delivering exceptional service to our clients and guests.

Purpose: To serve as the project coordinator of the Advertising team managing intake asset chasing for campaigns and verification of basic reporting to free up 10-20% of the team's bandwidth for high-volume execution. Routing tasks to the appropriate team member (Ad Operations/Email) ensuring marketing campaigns are built in ClickUp and with all materials and approvals in place for an on-time launch keeping client experience at the forefront. (Note: This role does not execute campaigns in-platform; it ensures the operational ticket is perfect before handing it to the execution specialists). This role is perfect for someone who thrives in a fast-paced environment enjoys cross-functional collaboration and knows how to keep multiple moving parts aligned across campaign planning creative development approvals and final reporting. Job Duties: ○ Own the entire campaign request and triage process ensuring smooth intake efficient material review and timely execution of 200+ campaigns per month. ○ Manage daily task triage and assignments in ClickUp across multiple campaign types. Review all incoming campaign requests and assets within 1 business day of receipt. ○ Ensure that the collection of assets and approvals are received for all tasks across static video and dynamic campaigns (onsite offsite paid social Brand/Content Boosts/Content Boost With Leads). ○ Confirm receipt of complete materials by updating ClickUp status and follow up on missing items daily. ○ Assign tasks to media activation and creative resources (email ops ad ops design) within 1 business day of full material receipt. ● Cross Functional & Client Communication: ○ Serves as the first point of contact for clients on campaign requests material acknowledgment and approvals. ○ Proactively reach out to clients to clear blocked tickets follow up daily on missing assets or information needed to move a campaign forward. ○ Use standardized communication templates to ensure timely and clear outreach. We act as a white-glove service to some of our clients so adhering to communications standards is required. Any additional communication types must be approved by either the Head Project Manager or Director of Operations. ○ Followup with the execution team (AdOps/Email) on any tasks that may be delayed or that are overdue ensuring they are prioritized. ○ Execute the Exception Protocol : Immediately escalate any highly customized or strategic client questions outside of the standard SOP to the designated Client Partner or Head PM. ● ClickUp Administration: ○ Maintain the project management environment and task actionable statuses. ○ Build and maintain project plans using ClickUp templates aligning task owners ensuring statuses are up to date deadlines and dependencies are on track. ○ Manage the full creative review and approval lifecycle sending reminders and ensuring all assets are approved 2-3 business days before launch by the client or stakeholder. ○ Assign creative development and campaign setup tasks based on specialization and team capacity. ● Basic Reporting & Data Collection: ○ Ensure that campaign data is populating within client dashboards upon launch and proactively escalating to the Head Project Manager and Director of Operations if data is not populating. (This involves verifying data flow not conducting strategic data analysis). ● AI-Driven Efficiency: ○ Use AI tools to draft all routine client communications to ensure grammar and types are not within communication tone is professional and warm and ensure that ClickUp descriptions are standardized and clear. Key Responsibilities & Deliverables 1. Administrative Support (Daily/Weekly) ● Daily: Create and complete intake tasks assign team follow up on missing assets and clear blocked tickets in ClickUp. ● Weekly: Verify dashboard reporting for assigned clients is populating and deliver updates to the team on weekly 1:1 to ensure leadership is in the know of campaign and team needs. 2. High-Volume Coordination (200+ Tasks/Month) ● Manage the intake and verification for AdOps Email and managed service clients assigned. ● Ensure 5-7 day turnarounds are met by having all assets Ready for Execution on day 1 or within 48-72 hours if having to chase for assets. 3. Client Communication Strategy ● Direct Client Communication: 30% ○ Asset chasing task intake and scheduling and basic status updates ● Internal Coordination: 70% ○ Clearing hurdles for the Head PM and Execution team ensuring tasks are fully built out and escalations are directed appropriately. Required Skills & Qualifications ● Alignment: ○ High capacity for administrative tasks and meticulous attention to detail. ● Platform Proficiency: ○ Advanced ClickUp Google Workspace Slack and AI tool usage. ● Communication Excellence: ○ Clear and professional written and verbal communication utilizing AI to ensure there are no errors in communication. ● Process Discipline: ○ Uncompromising adherence to SOPs and protocol ensuring organization within ClickUp email inbox and Google Drive. ● AI Integration: ○ Expert use of AI for drafting routine client communications and verifying details on tasks. ● Strong familiarity with project management tools preferably ClickUp ● 2-3 years of experience in marketing coordination media project management or digital advertising production or fast paced agency environment. ● Detail-oriented mindset with a passion for technology advertising and accountability. Performance Metrics (KPIs) ● Ticket Readiness: ○ 95-100% Ready for Execution rate for tickets before they hit the execution team. ● Bandwidth Reduction: ○ Achieving 10-20% time savings for the Head Project Manager and Execution team. ● SLA Intake Adherence: ○ 100% on-time asset collection for tight 5-7 day turnarounds. (If a client is late delivering assets the Coordinator is measured on how quickly they sent the reminder/escalated it). ● Reporting Accuracy: ○ 100% accuracy in dashboard review to ensure data is populating post-campaign launch. To apply please include: Your relevant experience Your availability and time zone Your top 3 skills related to this role