Administrative Support Jobs

Are you looking to kickstart your career as a Virtual Assistant? We're on the hunt for an entry-level VA who can bring a friendly and casual vibe to help manage daily personal administrative duties. If you're organized tech-savvy and love making life easier for others this might be the perfect opportunity for you! As a Virtual Assistant you will play a crucial role in keeping things running smoothly. You'll be responsible for: Managing calendars to ensure important dates are never missed. Scheduling appointments and making sure everything fits seamlessly into the day. Conducting internet searches to gather information and assist with decision-making. Helping with vacation and life planning to ensure unforgettable experiences. You'll need to be comfortable with TimeManagement tools to stay on top of tasks and deadlines. This is an excellent opportunity for someone with a knack for organization and a desire to develop their skills in a supportive remote setting. Join us and enjoy the flexibility of working from anywhere while making a real difference in someone's daily life. If you're ready to dive into a rewarding role where no two days are the same we'd love to hear from you!

Join our dynamic team as a Virtual Assistant where your organizational skills and attention to detail will support a diverse range of activities spanning a cleaning business a flourishing modeling career and a budding writing venture. This entry-level position is perfect for individuals eager to dive into a multi-industry role providing essential support to ensure seamless daily operations. As a Virtual Assistant you will be an integral part of managing and executing daily tasks which include: Handling social media accounts to enhance engagement and grow our online presence across platforms. Assisting in marketing efforts to promote various initiatives effectively. Managing email correspondence to ensure timely and professional communication. Coordinating and making calls as needed to support business operations. Executing day-to-day tasks as per the agenda provided ensuring all responsibilities are met with precision. The ideal candidate will possess: Exceptional organizational and multitasking abilities to manage diverse responsibilities efficiently. A proactive and adaptable mindset to tackle different challenges each day. Strong communication skills to interact professionally across various channels. This role offers a unique opportunity to gain experience in multiple industries while developing a versatile skill set. If you are a self-starter with a keen eye for detail and a passion for supporting creative and business endeavors we want to hear from you!

Are you a proactive and experienced professional ready to dive into the fast-paced world of healthcare operations? We are seeking a Mid-Level Operations Specialist with expertise in Xero scheduling and staff management to join our dynamic team remotely. As a key player in our daily operations you'll ensure our healthcare practices run smoothly allowing us to provide exceptional care to our clients. Your role will be essential in maintaining our financial records managing communications and leading our team effectively. Manage Xero Books: Maintain accurate financial records process invoices and ensure timely payments using Xero. Lead Management: Oversee and prioritize incoming leads ensuring prompt and professional communication. Scheduling & Staff Management: Coordinate schedules and manage staff logistics to ensure seamless operations. Communication: Handle emails and WhatsApp hidden maintaining clear and efficient communication with clients and staff. Required Skills & Experience: Proven experience with Xero and financial management. Strong organizational skills and a knack for multitasking in a fast-paced environment. Excellent communication skills both written and verbal. Experience in scheduling and managing teams remotely. If you're ready to bring your hustle and expertise to a thriving healthcare team we'd love to hear from you. Apply today to help us deliver unparalleled service in the healthcare industry!

We are looking for a reliable and proactive Admin & Lead Generation Virtual Assistant to support our growing real estate business. The ideal candidate is organized confident on the phone and experienced in lead generation cold calling and administrative support. Responsibilities: Prospect expired listings FSBOs and investor leads Conduct cold calls and follow-up calls Contact and qualify internet leads Update and manage CRM systems Organize lead lists and databases Schedule appointments and manage calendars Send follow-up emails and text messages Provide daily administrative support Track lead generation activities and reports Qualifications: Experience in lead generation and cold calling Real estate VA experience is a plus Excellent English communication skills Strong organizational and multitasking abilities Self-motivated and detail-oriented Stable internet connection and quiet workspace Tools & Platforms: Candidates should be familiar with or know how to use: BoldTrail Lofty GoHighLevel (GHL) CRM systems and lead management tools Preferred Skills: Appointment setting experience Investor prospecting knowledge Canva or social media experience is a plus Work Setup: Remote / Work From Home Part-time or Full-time available If you are hardworking organized and confident speaking with leads we'd love to hear from you! hidden hidden /forms/d/e/1FAIpQLSeun5ZMP26cP9FA5ZLbX9nRbbXEcG7xTAUAAERklEKUfZ5I9Q/viewform?usp=header

Join our dynamic team as a Lead Generation & CRM Specialist in the rapidly evolving SaaS industry. We are seeking a mid-level professional with a keen eye for detail and a technical mindset to drive our lead generation efforts and maintain our CRM systems. In this role you will play a critical part in expanding our market reach. Your primary responsibilities will include: Drafting and sending targeted emails to generate leads and nurture potential clients. Updating and managing our CRM to ensure accurate and up-to-date client information. Managing our social media presence to engage with our audience and attract new leads. The ideal candidate will have: Proven experience in lead generation and CRM management in the SaaS industry. Strong written communication skills to craft compelling emails and social media content. Exceptional organizational skills with a detail-oriented approach to managing data and tasks. Ability to work independently in a remote setting while collaborating effectively with a virtual team. While specific tools are not specified familiarity with leading CRM platforms and social media management tools will be advantageous. If you are passionate about driving growth in the SaaS space and have the technical acumen to excel in this role we would love to hear from you!

I'm a high-performing real estate agent based in New Zealand looking for a reliable detail-focused Virtual Assistant to help streamline operations and support growth. This is not just an admin role - I need someone who takes ownership thinks ahead and brings structure to a fast-moving business. Hours & Pay Starting at $5 USD per hour Flexible hours (no fixed schedule) Minimum 3 hours per week up to 12 hours per week depending on workload Tasks assigned by 12 pm NZT with a 24-hour turnaround expected This is a workload-based role... some weeks will be lighter others busier depending on listings and campaigns. Pay review every 6 months based on performance $100 USD bonus per successful property sale Key Responsibilities Preparing appraisal documents and information packs using InDesign Creating and updating Canva templates for social media Researching and gathering property/market information from websites Downloading organising and managing files properly Data entry and CRM updates General admin support to keep everything running smoothly About Me (Your Working Style) I'm easygoing flexible and genuinely good to work with ...I trust my team I don't micromanage and I'm fair when it comes to time off. That said I move fast juggle a lot and I'll be honest... I can be a bit disorganised at times. That's exactly why this role matters. I need someone who brings structure clarity and consistency . Someone who can take a task organise it properly and sometimes stay one step ahead of me. If you're the type who thrives in bringing order to chaos you'll love this role. What I'm Looking For Strong attention to detail (small mistakes matter in this business) Experience with InDesign and Canva (non-negotiable) Excellent organisation and file management skills Reliable internet and stable working setup Clear proactive communication Ability to follow instructions and use initiative Comfortable working independently and meeting deadlines Ideal Candidate Experience supporting a real estate agent or similar business (preferred) Thinks in systems and efficiency not just tasks Takes pride in clean professional work Doesn't need to be chased - you deliver consistently Growth Opportunity This is not a static role. As the business grows there is a real opportunity to: Take on more hours Increase responsibility Earn more over time There is also potential to support other agents within the wider team meaning additional work and hours may become available if you perform well. This role will suit someone who wants to grow not just complete tasks. If you're reliable and take ownership there is a genuine opportunity to increase hours responsibility and income over time. How to Apply Please include: A short introduction about yourself Examples of InDesign or Canva work (portfolio or samples) Your experience with admin/data tasks Confirmation of your availability during NZ working hours Dont sound like a robot. If you need constant direction this won't suit you. If you take ownership and quietly make things run better you'll thrive and make money!

Join our dynamic team as a Logistics Coordinator & Virtual Assistant where you will play a crucial role in ensuring seamless operations within the logistics and transportation sector. We are looking for a proactive professional with exceptional communication and administrative skills to drive efficiency and maintain high standards of service. In this mid-level position you will be responsible for: Tracking and Monitoring: Oversee shipments and delivery schedules ensuring timely and accurate tracking updates. Communication: Serve as the primary point of contact for drivers clients and brokers effectively communicating through calls and emails. System Updates: Maintain up-to-date information in dispatch systems CRMs and Google Sheets to support operational needs. Administrative Support: Manage a variety of administrative and customer support tasks to enhance overall operational efficiency. Issue Resolution: Promptly address delivery issues and provide status updates to stakeholders ensuring exceptional service delivery. Ideal candidates will have strong attention to detail and the ability to manage multiple tasks effectively. While specific tools are not specified proficiency in dispatch systems CRMs and Google Sheets is highly desirable. If you are a technical detail-oriented professional with a passion for logistics and customer service we encourage you to apply and join our team in delivering excellence in transportation and virtual assistance.

Join our dynamic team in the manufactured building sales industry as a Mid-Level Executive Assistant . We are seeking a detail-oriented professional adept at managing emails utilizing Odoo and executing social media marketing strategies. This remote role is perfect for a tech-savvy individual who thrives in a fast-paced environment and excels in organizational tasks. As our Executive Assistant you will play a critical role in maintaining seamless daily operations. Your responsibilities will include: Managing and maintaining daily activities using Odoo Rectifying and tracking company emails for efficient communication Organizing and upkeeping files and records to ensure easy accessibility Create and upkeep social media marketing efforts to enhance our online presence To succeed in this role you should have a strong technical background with experience in: Utilizing Odoo for daily operations Proficiency in MS365 for document management and communication Social media marketing techniques Effective email management skills We are looking for a proactive individual who can work independently with minimal supervision yet collaborate effectively with the team when required. If you are ready to bring your organizational skills and technical expertise to our company we would love to hear from you!

Join our dynamic wellness business as a Professional Personal Assistant where you will play a pivotal role in enhancing our collaborative efforts and expanding our network. We are seeking a mid-level professional who is adept at multitasking and thrives in a corporate setting. As a Personal Assistant you will be responsible for: Contacting organizations to explore and establish potential collaborations. Researching and identifying local events that align with our business goals. Scheduling and booking networking meetings to foster strategic partnerships. We require proficiency in Excel for managing and analyzing data efficiently. Your organizational skills and attention to detail will be crucial in ensuring seamless operations and contributing to our business growth. We are looking for someone is well spoken and who embodies professionalism and has a proven track record in a similar role. If you are a proactive problem-solver with excellent communication skills we invite you to apply and become an integral part of our team.

We are seeking a highly organized and professional Personal Assistant to support our dynamic team in the credit repair industry. This remote position requires an individual with a keen eye for detail and exceptional customer service skills. As a mid-level role the ideal candidate will have experience in managing administrative tasks and a strong ability to multitask in a fast-paced environment. In this role you will be responsible for: Providing exceptional customer service to clients addressing inquiries and resolving issues promptly. Filing Consumer Financial Protection Bureau (CFPB) reports accurately and efficiently. Completing Federal Trade Commission (FTC) filings with attention to detail. To excel in this position you should have: Proven experience in a similar administrative or personal assistant role. Strong proficiency in using ChatGPT or similar AI tools to enhance productivity and communication. Excellent organizational and time management skills. Outstanding communication abilities both written and verbal. This is a remote position allowing you the flexibility to work from your preferred location. You will be expected to maintain a professional work ethic and deliver results autonomously while collaborating with a supportive team. If you are a proactive individual with a passion for customer service and administrative excellence we encourage you to apply for this exciting opportunity to grow your career in the credit repair industry.