Hire Administrative Assistant In The Kenya

CAREER SUMMARY I am an organized Administrative Assistant with experience in supporting several executives and businesses, in areas such as administrative support, project management, and client communications. I am proficient in using multiple software and google tools for smooth operations and improved efficiency. I am deeply committed to providing top-notch support and contributing to the success of any organization. I am seeking to leverage my experience in administration and legal support towards ensuring the company's efficiency and success. Professional Experience: Administrative Assistant/paralegal CFL Advocates July, 2022 – Present Key responsibilities • Providing comprehensive administrative support to the legal department/attorneys by managing calendars, scheduling appointments, and coordinating meetings and conferences. • Overseeing the day-to-day business operations and handling schedules, meetings, and correspondence. • Developing and implementing administrative procedures that help in efficient performance of office operations and achieving simplified processes and productivity in the workplace. • Collaborating with other departments to help in effective communication and coordination of business activities • Planning project timelines, managing resources, and ensuring their timely completion. • Setting up full records, reports, and presentations that back up business decisions. • Preparing and editing reports, presentations, and other documents with a high level of regard toward details. • Managing executive calendars, scheduling meetings, and coordinating travel arrangements for smooth operations. • Assisting attorneys with legal research and drafting briefs, pleadings, contracts, and agreements under supervision. • Helping with document management by setting up and maintaining the legal files and databases. • Maintaining consistent communication via email and phone calls with the clients, different departments and the executives • Keeping confidential information; treating sensitive information with confidentiality and following legal regulations Administrative Assistant/Paralegal Mutheu Muthiani & co advocates July 2021 – June 2022 Key responsibilities • Assisting with data entry, filing management, and document preparation • Conducting legal research • Managed case files; kept correct and up to date documentation for cases. • Coordinated office activities and managed supplies to ensure that day-to-day operations run smoothly. • Administrative support for scheduling meetings, correspondence handling, and completion of office work • Communication between clients and lawyers, as well as court officials, on the progress and responses • Maintaining regular telephone communications with clients, and electronic mail • Maintaining and organizing documents relating to legal cases in paper and electronic form. • Assisted in billing and timekeeping activities by providing an accurate record of billable hours and case-related expenses. • General administrative duties • Content management EDUCATION Accounting Technician Diploma level 1, 2, 3 - Excel Institute of Professionals – ongoing Mckinsey Forward Program – December 2023 – April 2024 Paralegal Studies – Kenya School of Law - May 2018 – March 2021 Certificate in Computer Studies – Star Institute of Professionals - July 2021 – September 2021 Kenya Certificate of Secondary Education – Karoti Girls High School – 2014- 2017 Skills: Soft Skills • Effective Communication and Interpersonal Skills • Advanced Organizational and Time Management • Problem-Solving and Decision-Making • Discretion and Confidentiality • Adaptability and Flexibility • Emotional Intelligence • Client Service and Relationship Management • Teamwork and Collaboration • Attention to Detail • Stress Management and Resilience Hard Skills • Advanced Proficiency in Office Productivity Software • Professional Minute Taking and Report Writing • Database Management and CRM Systems • Calendar Management and Scheduling • Travel Coordination and Itinerary Planning • Financial Record Keeping and Basic Accounting • Event Planning and Coordination • Document and Presentation Preparation • Research and Data Gathering • Typing Speed and Accuracy Certifications: • Certified Paralegal, CP References: Available upon request.