Assistant for Building Contractor in the UK - Project Management, Business Development

Job Title: Virtual Assistant - Construction (Project Management & Business Development) Location: Remote (UK time zone alignment preferred) Employment Type: Part-time initially, with potential to increase to full-time Industry: Construction / Building Contractor Role Summary: We are a UK-based building contractor seeking a reliable and highly organised Virtual Assistant to support project management administration and business development activities. This role involves working closely with the Director and Project Managers to help ensure projects run smoothly and the business operates efficiently. The ideal candidate is proactive, detail-oriented, and comfortable supporting a growing construction business. Key Responsibilities: Project Management Support Organise and maintain digital project files (contracts, drawings, certificates, correspondence) Track project timelines, milestones, and outstanding actions Maintain simple project trackers and task lists Coordinate subcontractor documentation (insurance, RAMS, certifications) Assist with drafting site instructions, meeting notes, and follow-ups Support preparation of client progress updates and reports Business Development & Administration Assist with preparing proposals, tenders, and quotations using provided templates Track enquiries, leads, and follow-ups Schedule meetings, calls, and site visits Manage inbox correspondence and prioritise key communications Assist with supplier and subcontractor coordination Maintain basic financial admin trackers (invoices issued/received - no bookkeeping required) Marketing Support (Advantageous but Not Essential) Assist with scheduling LinkedIn and Instagram posts (content provided) Organise project photos and marketing assets Format documents using Canva (proposals, capability statements) Required Skills & Experience: Experience as a Virtual Assistant or Administrative Assistant Strong organisational and time management skills Excellent written English (UK business standard) Confident using Microsoft Office and/or Google Workspace Comfortable working with spreadsheets and trackers Ability to work independently and manage priorities Professional and discreet when handling sensitive information Desirable (Not Essential): Experience supporting construction or property businesses Familiarity with UK construction terminology Experience with project management tools (Trello, Notion, Asana, Monday) Canva or basic design experience Understanding of subcontractor compliance documentation Working Arrangements: Fully remote role Availability to support UK working hours Clear task briefs and systems provided Long-term opportunity for the right candidate What We Offer: Consistent ongoing work Opportunity to grow with the business Involvement in real construction projects Competitive hourly rate based on experience Application Instructions: Please provide: A short summary of your experience Examples of similar roles supported Your availability and hourly rate Confirmation of availability to work UK hours